Executive Assistant - Washington, United States - Aalis Management Consulting

Aalis Management Consulting
Aalis Management Consulting
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Aalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces.

Founded by a US Army veteran, we take pride in our core values:
excellence in reputation, commitment, candor, teamwork, and dependability.


Title:
Executive Assistant


Client:
Museum


Location:
Hybrid - must commute to the office two days a week

Clearance:
Ability to obtain a Public Trust

Hours:
Monday - Friday from 8:30 a.m. until 5:30 p.m. ET

internal procedures and administrative controls are simple and informal; the supervisor
(anticipated to be the Museum's Chief Financial Officer) directs staff through face-to-face
meetings.

  • The supervisor may assist the EA with special assignments. Beyond this, the EA should
expect to handle differing situations, problems, and deviations in the work of the office
according to the supervisor's general instructions, priorities, duties, policies, and program
goals.

of the following or comparable duties, such that if invited to interview, they will also be
prepared to give real-world examples demonstrating at least three competencies:

  • Drafting PowerPoint slides and familiarity with Windows and Google apps
  • Personally responding to requests for information concerning office procedures
  • Determining which requests should be handled by the supervisor, appropriate staff
member or other offices

  • Preparing and signing routine, nontechnical correspondence on their own or supervisor's name; Managing the calendar to schedule tentative appointments without prior clearance
  • Arranging conferences and meetings and assembling established background
materials as directed

  • Attending meetings to record and report on the proceedings
  • Reviewing outgoing materials and correspondence for internal consistency and
conformance with the supervisor's procedures

  • Assuring that proper clearances have been obtained when needed
  • Collecting information from the files or staff for routine inquiries on office program(s)
or periodic reports

  • Referring to nonroutine requests to the supervisor or staff
  • Explaining to subordinate staff their supervisor's requirements concerning office
procedures

  • Coordinates personnel and administrative forms for the Finance office and forwards
for processing.


Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Pay:
$60, $65,000.00 per year


Benefits:


  • 401(k)
  • 401(k)
matching

  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • Do you have advanced experience with Microsoft Office and Microsoft Outlook along with scheduling virtual meetings on Microsoft Teams and Zoom?
  • Do you have a Public Trust or able to get one?
  • Do you have 5 years of experience as an executive assistant working for an executive director?
  • Do you have experience in the Museum, humanities, notforprofit, or Arts & Science sector?

Work Location:
Hybrid remote in Washington, DC 20001
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