Executive Assistant - Washington, United States - Tech-Marine Business, Inc.
Description
Overview:
_ COMMITMENT. EXCELLENCE. INTEGRITY._
**_
Our Mission Statement_**- TMB will strive to be the best Employee-Owned Business contributing to our National Defense._
- We are committed to providing meaningful work, fair compensation, benefits that support a work/life balance, and to contribute towards a secure retirement for all our Employee-Owners._
Our Guiding Principles_**- Commitment to our customers' missions;_
- Excellence in everything we do;_
- Integrity in all our relationships._
- These are the principles which govern who we are and what we do._
- TMB, Inc has an exciting opportunity for an
Executive Assistant to provide support Team Ships Front Office (TSFO).
Responsibilities:
- Prepare high quality, executivelevel briefings, reports, and other documentation in support of customer programs.
- Manage the calendar/schedule for the Program Executive Office Ships Executive Staff.
- Manage, track, and maintain official correspondence.
- Draft correspondence for visits of senior executives
- Prepare correspondence and interoffice communications for daily distribution.
- Serve as point of contact for all Defense Travel System (DTS), foreign travel, and passport transactions.
- Generate detailed travel and meeting itineraries.
- Maintain Travel Books.
- Maintain the organization chart, phone roster, emergency contacts list, and muster listing.
- Plan and coordinate meetings, events, and ceremonies as required.
- Coordinate meetings with Senior Officials and Industry offices.
- Print weekly reports from contractors in preparation for meetings.
- Strategically schedule and perform calendar management with respect to priorities, goals, and objectives.
- Provide preparation for meetings and ensure read ahead material is received/distributed in advance.
- Administer the leave calendar.
- Interact frequently with Navy and civilian personnel, must have outstanding verbal communications skills.
- Other duties as assigned.
Qualifications:
- Bachelor's degree or equivalent U.S. military service experience.
- Must be a United States citizen.
- Strongly prefer U.S. Navy experience as a military member, civilian employee, or support contractor.
- Must possess an active DOD Secret security clearance.
- Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
- Outstanding verbal and written communications skills.
- Outstanding time management and organization skills.
- Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
- Ability to be able to travel reasonable distances (up to 1⁄2 mile one way) to meet with customers or other company personnel in the execution of job functions.
- Ability to be able to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
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