Executive Assistant - Washington, United States - Improvix Technologies

Improvix Technologies

Verified Company

Washington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Executive Admin Director

The Administrative Clerk's duties will include:

Greeting all visitors entering the Front Office's area, providing initial information, as appropriate;
Managing multiple individuals' calendars; responding to and/or initiating meeting requests;
Coordinating and arranging logistics with visitors, to include building access and escorting;
Coordinating and scheduling meetings, presentations, briefings, etc., between the customer's office and other offices across the Bureau and providing recommended dates, times, locations;
Organizing and preparing for meetings, to include requesting and distributing readahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes;
Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;
Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office's senior leadership;
Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;
Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;
Coordinating, organizing, and documenting administrative process improvements;
Assisting with the planning, preparations, and execution of office social activities, teambuilding events, holiday parties, etc.
Representing the customer in all interactions with visitors, government employees, etc.;
Other general administrative tasks, as assigned.

qualifications for the Documentation Specialist include:

5+ years of experience as an Administrative Assistant for senior-level executives and/or government leadership;
Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration;
Excellent skills in communication, documentation, organization, and multitasking;
Exudes calmness under pressure;
Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills;

Additional requirements for all levels: