Jobs
>
Denver

    Executive Administrative Assistant - Denver, United States - Peer Assistance Services Inc

    Peer Assistance Services Inc
    Peer Assistance Services Inc Denver, United States

    5 days ago

    Default job background
    Description
    Peer Assistance Services, Inc., is a community-based, 501(c)(3), not-for-profit Colorado corporation. Our mission, to lead with prevention and intervention for substance use and mental health concerns, guides all agency programming. Our values of grit, integrity, and compassion are guideposts for all that we do in the service of our mission. Each staff member operates from these to ensure the success of the agency. Peer Assistance Services implements two statewide programs: Screening, Brief Intervention, Referral to Treatment, and the Peer Health Assistance Programs.

    Screening, Brief, Intervention, and Referral to Treatment, or SBIRT, is an evidence-based early intervention practice to identify, reduce, and prevent the use of alcohol and other substances. SBIRT calls for community-based screening for health risk behaviors, including substance use. SBIRT in Colorado is a statewide program that provides training, technical assistance, and implementation support to health and mental healthcare providers, healthcare organizations, and stakeholders. SBIRT in Colorado manages a statewide campaign to increase public awareness of the risks related to alcohol, marijuana, and other drug use and to reduce the stigma of seeking treatment.

    Peer Health Assistance Programs are statutorily created and funded by license fees. These programs provide assessment, referral, long-term case management, and monitoring for health and mental health professionals with physical, emotional, psychiatric, psychological, and/or substance use conditions affecting their practice. Please visit our website at to learn more about the program and we encourage you to watch this information video.

    Compensation: $56,500 to $60,000

    About the role: The Executive Administrative Assistant supports the CEO, Director of Operations, Director of Finance, and Director of Communication and Prevention Strategies with a wide range of administrative duties, including planning special projects/events, meeting coordination and follow-up, administrative support for Board of Director meetings, completing Human Resources administrative tasks, and initiating IT and telecommunications support.

    Essential Duties and Responsibilities:

    Executive Support
    • Provides administrative support to the Executive Management team by:
    • Managing calendars, coordinating meetings, preparing agendas, meeting minutes, and follow up, composing and editing written correspondence and documents.
    • Coordinating conference registration, travel, and accommodation arrangements.
    • Maintaining physical and electronic filing systems.
    • Assisting with presentation preparation including development of PowerPoint slides and gathering exhibit materials.
    • Conducting research as requested, e.g., journals, legislation, and current events.
    • Composing, proofreading, and formatting correspondence and/or other documents.
    • Providing administrative support for Board of Director Meetings.
    • Maintaining confidential and sensitive information.
    • Assisting with the preparation/standardization of various documents/templates, e.g., forms, reports, spreadsheets, and memos.
    Office and Facilities Support
    • Serves as the initial contact to the organization, answering and directing phone calls.
    • Coordinates with the staff bookkeeper to ensure the availability of office supplies and equipment, including furniture; arranges for repairs, troubleshoots, and reports issues when needed.
    • Responsible for arranging internal office moves.
    • Plans and monitors other special projects and events as needed.
    • Regularly communicates with the Grand Junction office staff.
    • Assist with agency website maintenance.
    • Organize in-person meetings for staff, board, or external parties, including room/AV set up/clean up, catering, and material preparation.
    • Retrieves daily office mail in collaboration with the staff bookkeeper.
    • Additional facilities duties as assigned or discovered.
    Preferred Education and Experience:

    Bachelor's degree in non-profit management, public administration, or related field; or 5+ years of advanced executive administration experience; or a combination of education and experience.

    Specialized Skills Required for the Position:
    • Exceptional interpersonal and communication skills.
    • Demonstrates critical thinking, organizational, and problem-solving skills.
    • Uses tact and diplomacy when handling incoming and outgoing telephone calls and electronic mail.
    • Excellent ability to establish priorities, coordinate work activities, and meet deadlines in a fast-paced dynamic virtual and in-person work environment with accuracy and attention to detail.
    • Resourceful and able to find creative solutions, thinking beyond current systems and approaches toward continual improvement.
    • Ability to work effectively as part of a team and independently with minimal supervision.
    • Advanced skills inMSOffice,GoogleSuite,ZoomMeetingsandWebinars.
    Covid 19 Vaccination Requirements:
    • Employees must provide proof of full vaccination status. Covid-19 Vaccination for recent variants is recommended by PAS.
    Comprehensive Benefits:
    • Medical (United HealthCare), Dental, and Vision.
    • Employer paid Life and Disability Insurance
    • Robust Employee Assistance Program
    • Retirement plan option - 403(b)(7) for eligible employees
    • Generous PTO
    • Professional Development
  • Michelson Laboratories, Inc.

    Administrative Assistant

    1 day ago

    Michelson Laboratories, Inc. Commerce, United States

    **ADMINISTRATIVE ASSISTANT** · Michelson Laboratories is a leading food testing laboratory based in Southern California. Since 1970, Michelson Laboratories has provided efficient testing and analyses to an extensive spectrum of customers. We have a broad-based background and are ...

  • BlueWave Solutions

    Administrative Assistant

    3 weeks ago

    BlueWave Solutions Twin Lakes, CO, United States Freelance

    **Experience a diverse and varied role with us in Twin Lakes, CO. This includes the responsible management of business processes at your location, as well as serving as a contact person for all visitors. With your organizational skills and friendliness, you ensure smooth operatio ...

  • Breakthru Beverage Group

    Warehouse Administrative Assistant

    2 weeks ago

    Breakthru Beverage Group Commerce, United States

    Overview: · We are experts in the beer, wine, and spirits industry looking for individuals to join our safety-minded, family-based culture. If you are looking for a warehouse career with a Company that lives their values everyday with the goal of having their associates feel supp ...

  • Vince Konen Insurance Agency, Inc.

    Administrative Assistant

    1 week ago

    Vince Konen Insurance Agency, Inc. Aurora, United States

    Konen Insurance is an independent insurance agency offering a comprehensive suite of insurance solutions to protect our clients from the unexpected. We dont just sell insurance. We work closely with clients to help them make important and informed decisions every day when it come ...

  • Carroll County Youth Service Bureau

    Administrative Medical Assistant

    1 week ago

    Carroll County Youth Service Bureau Westminster, United States

    **Responsibilities**: · - Checking clients in/out for their appointments, collect co-pays and balance due · - Answer incoming phone calls · - Call clients to remind them of their upcoming appointment · - File client charts, notes, etc · - Working with clients to take vital signs ...

  • Benzel Busch

    Automotive Inventory Administrative Assistant

    4 days ago

    Benzel Busch Englewood, United States

    **JOB OVERVIEW** · The Automotive Inventory Administrative Assistant will serve in a cross-functional capacity, assisting the Vehicle Processing Manager of Benzel-Busch in driving continuous and sustained improvement in the daily operations of the dealership's Variable Department ...

  • Benzel Busch

    Automotive Inventory Administrative Assistant

    2 weeks ago

    Benzel Busch Englewood, United States

    **JOB OVERVIEW** · The Automotive Inventory Administrative Assistant will serve in a cross-functional capacity, assisting the Vehicle Processing Manager of Benzel-Busch in driving continuous and sustained improvement in the daily operations of the dealership's Variable Department ...

  • SENFENG LASER USA INC

    Front Desk Receptionist/administrative Assistant

    1 week ago

    SENFENG LASER USA INC Commerce, United States

    Senfeng Laser USA is a professional manufacturer specializing in metal processing equipment such as laser cutting, laser welding, laser cleaning, laser cladding, bending, automation, and machine tools. To meet the needs of our rapidly expanding business, we are hiring several pos ...

  • BLADE FUNDING INC

    Administrative Assistant

    1 week ago

    BLADE FUNDING INC Lakewood, United States

    Duties: · - Provide administrative support to the office staff and management team · - Manage and maintain office supplies and inventory · - Answer and direct phone calls, take messages, and respond to inquiries · - Schedule appointments and maintain calendars for multiple indivi ...

  • CrystalCare ABA

    Administrative Assistant

    6 days ago

    CrystalCare ABA Lakewood, United States

    Job Summary: · **Responsibilities**: · - Answer and direct phone calls · - Maintain office filing and storage systems · - Manage schedules and appointments · - Assist with the organization of office operations and procedures · - Perform data entry, documentation, printing, and sc ...

  • Trimble & Associates, Inc.

    Administrative Assistant

    2 weeks ago

    Trimble & Associates, Inc. Denver, United States

    Administrative Assistant · Administrative Assistant / Receptionist · Awesome organization is looking for a positive, outgoing individual who is looking for a career in a professional and positive environment Great work life balance · We are seeking an Administrative Assistant / R ...

  • Forrest Solutions

    Administrative Assistant

    2 weeks ago

    Forrest Solutions Denver, United States

    We are seeking a skilled and proactive Executive Concierge to provide comprehensive support to our Office Managing Partner (OMP) in Denver, CO. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultane ...

  • Clayton Early Learning

    Administrative Assistant

    1 week ago

    Clayton Early Learning Denver, United States

    About the role: · This position supports a designated program through the support of a broad range of tasks. The focal point of this role is to support the program and families within the program from an administrative perspective. This position is expected to build effective rel ...

  • Seasoned Recruitment

    Administrative Assistant

    3 days ago

    Seasoned Recruitment Denver, United States

    SolRiver Capital ) is seeking an Administrative Assistant to work out of our Denver office. This position is for someone with strong attention to detail, ready to handle the day-to-day administrative and operational needs of a small team. Learn more and apply at: · About Solrive ...

  • 2-10 Home Buyers

    Administrative Assistant

    5 days ago

    2-10 Home Buyers Denver, United States Full time

    Administrative Assistant - Operations Support · Targeted compensation: $ $19/hr · Compensation commensurate with experience and skill set · This is an in office Colorado based position. · Who we are: · Founded in 1980, 2-10 Home Buyers Warranty (2-10 HBW) strives to improve the q ...

  • Optimal Healthcare Solutions

    Administration Assistant

    2 weeks ago

    Optimal Healthcare Solutions Denver, United States

    Job Description · Job DescriptionThis position starts out part-time leading to full-time. · Administrative Assistant /Marketer · Job Description Position Job Title: · General Summary The Administrative Assistant – Part-time leading to a full-time position. This person is responsi ...

  • Prestige Staffing, Inc.

    Administrative Assistant

    2 weeks ago

    Prestige Staffing, Inc. Denver, United States

    Administrative Coordinator | Investment Banking (Cherry Creek) · Financial Corporation is seeking an accomplished administrative professional to join the team of Capital Advisors, the firm's investment banking group and registered broker/dealer. The ideal candidate will be a self ...

  • Floorguard Products

    Administrative Assistant/scheduling Coordinator

    1 week ago

    Floorguard Products Aurora, United States

    **Join Our Team at Floorguard: Administrative Assistant / Scheduling Coordinator Wanted** · Are you a master of organization with a passion for ensuring everything runs smoothly? Do you thrive in a fast-paced environment where your attention to detail is key? If so, Floorguard is ...

  • Seasoned Recruitment

    Administrative Assistant

    3 days ago

    Seasoned Recruitment Denver, United States

    SolRiver Capital ( is seeking an Administrative Assistant to work out of our Denver office. This position is for someone with strong attention to detail, ready to handle the day-to-day administrative and operational needs of a small team. Learn more and apply at: · About Solrive ...

  • Resource Land Holdings, LLC

    Administrative Assistant

    1 week ago

    Resource Land Holdings, LLC Denver, United States

    Job Description · Job DescriptionAdministrative Assistant · Denver-based real estate private investment firm is seeking an administrative assistant to support the firm in its professional endeavors. This is a full-time position and is available immediately. · Founded in 1998, Res ...