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    Administrative Assistant - Denver, United States - Forrest Solutions

    Forrest Solutions
    Forrest Solutions Denver, United States

    1 week ago

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    Description

    We are seeking a skilled and proactive Executive Concierge to provide comprehensive support to our Office Managing Partner (OMP) in Denver, CO. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. It plays a pivotal role in ensuring the smooth functioning of our office environment and requires a hands-on approach, excellent organizational skills, and the ability to handle a wide range of tasks efficiently.

    The ideal candidate will excel in calendar management, email support, and various administrative tasks using Microsoft Outlook and other relevant tools, thriving in a dynamic and fast-paced setting while demonstrating strong communication skills and a commitment to delivering high-quality service.

    Shift: Monday-Friday

    Hours: 8am-5pm

    Pay: $27

    Responsibilities:

    • Provide on-site administrative support for the OMP.
    • Manage the OMP's calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently.
    • Provide email support to the OMP, managing correspondence and responding to inquiries in a timely manner.
    • Assist with CPE & CPA related tasks as needed.
    • Coordinate office and conference room reservations.
    • Arrange gifts for clients and staff members as required.
    • Support OMP with reporting.
    • Coordinate services and provide administrative assistance as necessary.
    • Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP.
    • Assist in setting up or modifying restaurant reservations.
    • Aid in travel planning and maintain travel profiles accordingly.
    • Monitor, review, and submit expense reports in compliance with firm requirements.
    • Process Passport/Visa requests efficiently.
    • Maintain and synchronize time daily for the OMP.
    • Track time spent on Executive Concierge responsibilities in accordance with prescribed time tracking methods.
    • Assist in coordinating meetings and events for the OMP and local office.
    • Ensure scheduling conflicts in the OMP's calendar are resolved promptly.
    • dArrange and schedule conference calls via WebEx, Teams, and video conference platforms.
    • Coordinate catering needs for the OMP using preferred vendors.
    • Format, edit, and brand various documents for the OMP.
    • Provide support and troubleshooting for Microsoft Suite applications.
    • Facilitate electronic signatures for documents as required.
    • Generate reports and conduct informational searches as requested.
    • Update profiles, such as LinkedIn, for the OMP as needed.
    • Conduct client research to support OMP initiatives.
    • Distribute marketing releases and manage subscriptions for the OMP.
    • Meet and escort visitors for the OMP as necessary.
    • Maintain regular communication with partners/MDs through touchpoints.
    • Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations.
    • Demonstrate proficiency in Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies.

    Qualifications:

    • Previous experience in an administrative or executive support role.
    • Proficiency in Microsoft Office Suite and other relevant software.
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    • Ability to work effectively in a fast-paced environment.
    • Proactive and detail-oriented approach to tasks.
    • Willingness to adapt to changing priorities and responsibilities.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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