Administrative Assistant/scheduling Coordinator - Aurora, United States - Floorguard Products

Description

Join Our Team at Floorguard:
Administrative Assistant / Scheduling Coordinator Wanted

Are you a master of organization with a passion for ensuring everything runs smoothly? Do you thrive in a fast-paced environment where your attention to detail is key? If so, Floorguard is looking for someone just like you to join our team as an Administrative Assistant / Scheduling Coordinator.

About Us:

For over 35 years, Floorguard has been the number one provider of high-quality resinous floor coating solutions in the Chicagoland area, trusted by homeowners and businesses alike for durable, attractive flooring options.

With a commitment to excellence and customer satisfaction, we're dedicated to transforming spaces one floor at a time.


Role Overview:

As our Administrative Assistant / Scheduling Coordinator, you'll play a crucial role in the success of our projects.

You'll be the go-to person for scheduling estimates and installations, coordinating with our team and clients to ensure everything runs smoothly.

Your organizational skills and attention to detail will be instrumental in keeping our operations on track.


Key Responsibilities:

• Manage scheduling and logistics for project installations, coordinating with clients and our installation teams to ensure timely completion.
• Maintain calendars for key personnel, scheduling appointments and meetings as needed (using WorkWave).
• Provide administrative support, including data entry, document preparation, invoice processing, and filing.
• Serve as a point of contact for clients, salespeople, the installation team, and subcontractors, addressing inquiries and resolving scheduling conflicts.
• Monitor project timelines and adjust schedules as necessary to accommodate changes or delays.
• Collaborate with internal teams to streamline processes and improve efficiency.

Requirements:

• Previous experience in an administrative or scheduling role, preferably in a construction or related industry.
• Excellent organizational skills with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and scheduling software (WorkWave experience a plus)
• Ability to multitask and prioritize tasks effectively in a fastpaced environment.
• A positive attitude and willingness to work collaboratively with a diverse team.

Benefits

• Onthejob training
• Comprehensive benefits package, including health, dental, eye, and life insurance with 401k matching
• Opportunities for professional development and advancement within the company.
• A supportive and collaborative work environment where your contributions are valued.

If you're ready to take the next step in your career and join a company dedicated to excellence, we want to hear from you Please submit your resume and cover letter outlining why you'd be a great fit for this role.

Let's work together to create beautiful floors and happy customers at Floorguard


Pay:
$ $23.00 per hour

Expected hours: 40 per week


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 2 years (required)

Ability to Commute:

• Aurora, IL required)

Ability to Relocate:

• Aurora, IL 60506: Relocate before starting work (required)

Work Location:
In person