Administrative Assistant - Commerce, United States - Michelson Laboratories, Inc.

Michelson Laboratories, Inc.

Verified Company

Commerce, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

ADMINISTRATIVE ASSISTANT
Michelson Laboratories is a leading food testing laboratory based in Southern California. Since 1970, Michelson Laboratories has provided efficient testing and analyses to an extensive spectrum of customers. We have a broad-based background and are thoroughly proficient in a diverse range of industries.

Our Administration department is dedicated to handling all the administration needs through superior performance and commitment.

We are expanding our Front Office department in our Commerce location and are looking for an organized Administrative Assistant to support our Front office team.

The Administrative Assistant will organize paperwork according to an efficient filing system and operating a multi-line telephone system to answer and route a high volume of incoming calls.

Also responsible for administration duties, which include greeting and directing customers/visitors as soon as they arrive at the office. The position works closely with the Accounting and Sales Managers and Front Office Team.

Responsibilities for Administrative Assistant:

Communicate with customers, making outbound calls to potential customers, and follow up on leads
Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
Sort all papers alphabetically and according to content, dates, significance etc.
Create or update records with new files and information
Store all paperwork in designated places securing the important documents
Enter paperwork into an electronic system either by data entry or by using optical scanners
Deal with all requests to access files and keep logs of borrowed documents
Develop an efficient filing system to make updating and retrieving files easier
Monitor inventory of files, paper clips, etc. and report shortages
Accurately enter billing data, including testing and special charges into the accounting system
Dispose of files according to established documentretention schedules
Serve customers by greeting, welcoming, and receiving their samples appropriately.
Dispatch, schedule and coordinate courier / sampling appointments
Ability to communicate effectively and work in a team environment under time constrains.
Process / distribute incoming and outgoing mail and manage the office FedEx, UPS and USPS shipments.
Maintain a safe, well organized, clean and efficient office environment.
Complete office runs needed by management.
Assist in administrative duties as requested

Qualifications for Administrative Assistant:

High school degree or equivalent
Minimum of 2 years of filing clerk or administrative assistance preferred
Knowledge of filing systems preferred
Dependable with a respect to confidentiality and policies
Excellent organizational skills
Excellent customer service, negotiation, communication / written and analytical skills.
Comfortable in a fastpaced environment with mínimal direction and able to adjust workload based upon changing priorities
Ability to organize and prioritize work activities
Positive, enthusiastic personality to energize the workplace
Proficient with MS Office Programs
Must have a flexible schedule and be able to work weekends, holidays and overtime

Benefits for Administrative Assistant:

Medical (PPO/HMO)
Dental (PPO/HMO)
Vision (VSP)
Life Insurance
401K
Sick / Vacation / Holiday

This is a full-time position. Starting at $18/hr. depending on experience.

Michelson Laboratories, Inc.

is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, age, veteran status, or any other legally protected status.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Pay:
From $18.00 per hour

Benefits: