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    Administrative Assistant - San Diego, United States - Manpower San Diego

    Manpower San Diego
    Manpower San Diego San Diego, United States

    6 days ago

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    Human Resources
    Description

    Job Title: Administrative Assistant III

    Location: San Diego, CA 92121

    Schedule: Monday – Friday 8:00am – 5:00pm

    Duration: Approximately 6 months

    Pay: $20 - $24 per hour

    Position Summary:

    The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower-level clerical personnel.

    Responsibilities:

    Job Duties - Some examples of the job duties may include:


    • The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.


    • May supervise or give work direction to lower-level clerical personnel.


    • May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.


    • May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.


    • May plan and coordinate meeting arrangements including travel and lodging and process expense reports.


    • May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.


    • May review, prioritize, and determine actions for all incoming correspondence and mail.


    • May order office supplies and equipment; organize and maintain department filing systems and other records.


    • May assist with creating, maintaining, and collecting data for reports, charts, graphs, spreadsheets, and databases.


    • May assist with monitoring and approving departmental expenditures, department budget and account records.


    • May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials, and office space are used effectively.


    • May compose documents; maintain relevant databases; update departmental websites and related records.


    • May be exposed to confidential information and handle confidential matters.


    • May research, analyze and summarize data for reports independently and assist with large project coordination.


    • May maintain calendars for management.

    Qualifications:

    Job Requirements:


    • High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.


    • Excellent listening, oral, verbal, and written communication skills required.


    • Ability to exercise discretion and independent judgment within understood policies and procedures preferred.


    • Experience with standard report generation; office administrative practices and procedures required.


    • Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.


    • Familiarity with using pivot tables and advanced formulas when working with spreadsheets and reports preferred.


    • Good attention to detail skills and the ability to multitask preferred.


    • Good organizational, problem solving and time management skills a plus and preferred.


    • Must be able to work in a seated position for the duration of the workday preferred.


    • Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.


    • Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

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