Administrative Assistant - San Diego, United States - Capricor Inc

Capricor Inc

Verified Company

San Diego, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position:
Administrative Assistant

Capricor is seeking a highly organized, detail oriented, and hardworking individual to join our San Diego team as a full-time Administrative Assistant.

The Administrative Assistant will be responsible for providing administrative support to multiple team members and departments in a fast-paced environment.

Responsibilities:

Manages all administrative and office duties/activities including but not limited to:
Greeting guests and managing incoming and outgoing calls
Monitoring and managing office budget
Coordinating and routing mail and deliveries
Ability to lift up to 20 lbs
Managing and ordering office supplies
Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.)
Manages and coordinates scheduling of appointments for executives
Coordinates travel plans and submits expense reports when needed for executives
Manages and coordinates logistics for on/offsite meetings, events and conferences
Compiles and distributes information to appropriate parties as needed
Compiles, collates, assembles meeting/presentation materials
Produces professional quality reports, letters, presentations, and other documents
Assist in event planning as needed
Performs other duties as assigned

Requirements:

BA/BS degree preferred
2+ years of administrative experience
Thorough understanding of office management procedures
Highly skilled and proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology
Excellent communication, interpersonal and organizational skills required
Strong problemsolving abilities
Ability to multitask, manage priorities, and ensure timely execution of deliverables
Ability to handle sensitive company information in a confidential and professional manner
Ability to work well in a dynamic, results oriented and crossfunctional team environment