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    Facilities Coordinator - Chicago, United States - TEKsystems

    TEKsystems
    TEKsystems Chicago, United States

    4 days ago

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    Description

    Job Description

    Job Description

    TEKsystems is seeking a Facilities Coordinator in to join our team in Chicago

    Job Description & Expectations

    Responsibilities:

    · Provide facilities services to ensure proper building maintenance, procurement of supplies, daily inspection of site(s), validation of work orders.

    · Liaison with building maintenance, including regular communication.

    · Liaison with key internal and external business partners, including any and all necessary vendors and corporate HR, IS&T, EHS, and Security.

    · Oversee budgets and create spreadsheets/trackers, including Purchase Orders.

    · Create weekly activity and status reports.

    · Provide conference room arrangement and maintenance, including calendar scheduling.

    · Assist with providing equipment removal passes and visitor badges where required.

    · Perform other support duties as required by the department or office.

    Additional Day to Day Tasks:

    · Maintain professional appearance of common areas and conference rooms.

    · Greet and assist all visitors; maintain company visitor sign in book. Coordinate visitor transportation and travel if needed.

    · Order, maintain, and track inventory for break room and office supplies. Maintain professional appearance of break rooms and conference rooms.

    · Handle any user errors/ questions -day to day can be different based on volume of requests.

    · Help with any transitions and moves.

    · Vendor management – Coordinate service requests with property management and/or external vendors. Handling issues as they arise.

    · Use employee information applications to obtain employee information and conference room schedules.

    · Function as after-hours contact for property management.

    · Be responsible for overall office safety and security.

    Client Culture/Expectations:

    · Manager isn't always onsite – being able to navigate any roadblocks, being proactive, reaching out to team members when needed.

    · Navigating an environment with little to no set processes.

    · Focus on relationship building- leveraging your team relationships for knowledge transfer and collaboration.

    · Not only understanding your role, but proactively Identifying areas you can increase efficiencies – sharing feedback and recommendations on process improvement.

    · Seeking answers if not readily available.

    · Following processes established in training.

    · Taking initiative – becoming the subject matter expert in your role

    · Greatest opportunity for growth: partnering with your manager on internal processes and knowledge transfer, understanding internal workflows, being vocal about process improvement and ways to take on more tasks and add value

    Common Challenges:

    · Little direction given– ability to troubleshoot issues without a manager present. Making sure you understand your manager's expectations – requires you to put forth the effort to have this conversation.

    · Remote – not always close to team members that can help. Important to prioritize relationship building, so you have others to lean on. Taking ownership of your role.

    · Task oriented role – some days can seem slow. Seeking out areas to help them in and take on more tasks that help with personal growth – always assessing where you can add value.

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