Jobs
>
Chicago

    Facilities Coordinator - Chicago, United States - Cushman Wakefield Multifamily

    Cushman Wakefield Multifamily
    Cushman Wakefield Multifamily Chicago, United States

    3 weeks ago

    Default job background
    Description
    Job Title
    Facilities Coordinator

    Job Description Summary

    The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs.

    Directly supports the facility management team with on-going facility and team related responsibilities.

    Job Description

    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
    ⢠Provide general overall facility management services, including continuous monitoring of office/facility
    ⢠Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery
    ⢠Follow up with clients to ensure customer satisfaction
    ⢠Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
    ⢠Remain knowledgeable regarding all operational aspects of building systems
    ⢠Coordinate with outside contractors for the service and repairs of equipment
    ⢠Follow protocol for effective building-specific maintenance and safety procedures
    ⢠Maintain on-going communication with contractors, client, and team
    ⢠Assist with site inspection within the assigned building portfolio
    ⢠Create work orders and assign work orders to the engineering staff, subcontractors, and vendors
    ⢠Serve as the first point of interaction with employees and visitors, offering friendly service to those entering the office.
    ⢠Serve visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival.
    ⢠Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them accordingly
    ⢠Maintain the reception, pantry and motherâs room areas, with daily walkthroughs, keeping these locations clean and free of clutter
    ⢠Schedule and document maintenance and repairs on building equipment
    ⢠Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates
    ⢠Coordinate special events in support of client
    ⢠Coordinate conference room space, invitations, catering, and other event planning activities as needed
    ⢠Meet regularly with team qboth on site and nationally, to develop and build our program of services
    ⢠Maintain a calendar of events
    ⢠Provide high touch support to employees in the workplace. This includes, providing employees with tools, support, information and wayfinding to return to the office safely.Â
    ⢠Act as the first line of response to Technology and Facility related concerns, troubleshoot issues, and follow up as required.Â
    ⢠Manage and train employees on customer service, satisfaction and create a culture of A+ operational delivery
    ⢠Coordinate all incoming pick-ups and deliveries for the United States Postal Service mail, PO boxes, and FedEx/UPS/DHL as appropriate to facilitate incoming and outgoing mail service

    KEY COMPETENCIES

    • Communication Proficiency (oral and written)
    • Customer Focus
    • Initiative
    • Sense of Urgency
    • Multi-Tasking
    • Detail Oriented
    • Financial Knowledge
    • Time Management Skills
    • Team Orientation

    IMPORTANT EDUCATION
    ⢠High school diploma or a General Equivalency Diploma (GED) required
    ⢠Associates or Bachelors degree in facilities management, building, business or other related field preferred

    IMPORTANT EXPERIENCE
    ⢠A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
    ⢠Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications
    ⢠Previous customer service experience
    ⢠Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

    ADDITIONAL ELIGIBILITY QUALIFICATIONS
    ⢠Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes
    ⢠Proficient in understanding management agreements and contract language
    ⢠Working knowledge of computer software programs and base building systems
    ⢠Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)
    ⢠Demonstrated ability to exercise good judgment
    ⢠Excellent interpersonal skills
    ⢠Ability to work a flexible schedule as needed, including but not limited to overnight travel, on call after hours and weekends

    WORK ENVIRONMENT
    This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

    AAP/EEO STATEMENT

    C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

    Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics.

    Discrimination of any type will not be tolerated.

    OTHER DUTIES

    This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee.

    Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

    Note:
    This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.
    Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative⋠Action employer.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

    In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at

    or email. Please refer to the job title and job location when you contact us.

    #J-18808-Ljbffr
  • Chick-fil-A

    Facilities Coordinator

    2 weeks ago

    Chick-fil-A Chicago, United States Full time

    In our kitchens, we focus on fresh and simple ingredients. And we always have. Since the beginning, we've served chicken that is whole breast meat, with no added fillers or hormones, and we bread it by hand in our restaurants. Produce is delivered fresh to our kitchens several ti ...

  • PLS Financial Services, Inc.

    Facilities Coordinator

    1 week ago

    PLS Financial Services, Inc. Chicago, United States

    The Facilities Coordinator is responsible for overseeing and independently managing the life cycle of repair and maintenance requests across the country for 200 financial service centers in 12 states. The Facilities Coordinator will be required to manage a $1.4M annual Facilities ...

  • PLS Financial Services

    Facilities Coordinator

    2 weeks ago

    PLS Financial Services Chicago, United States Regular Full time

    Overview · : The Facilities Coordinator is responsible for overseeing and independently managing the life cycle of repair and maintenance requests across the country for 200 financial service centers in 12 states. The Facilities Coordinator will be required to manage a $1.4M ann ...

  • PLS Financial Services

    Facilities Coordinator

    2 days ago

    PLS Financial Services Chicago, United States

    The Facilities Coordinator is responsible for overseeing and independently managing the life cycle of repair and maintenance requests across the country for 200 financial service centers in 12 states. The Facilities Coordinator will be required to manage a $1.4M annual Facilities ...

  • TEKsystems

    Facilities Coordinator

    3 weeks ago

    TEKsystems Chicago, United States

    Job Description · Job DescriptionTEKsystems is seeking a Facilities Coordinator to join a large multinational technology company in Chicago, IL. · We are seeking a motivated, collaborative professional to join our team with an extraordinary customer service focus. In this role, i ...

  • Compass Group Poland Sp. z o.o.

    Facilities Coordinator

    2 weeks ago

    Compass Group Poland Sp. z o.o. Chicago, United States

    ESFM · Position Title: · [[Facilities Coordinator]] · Reports To: · Salary: · [[Experienced ]] · Pay Grade: · [[12]] · Other Forms of Compensation: · [[n/a]] · ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of ...

  • Beacon Hill

    Facilities Coordinator

    1 day ago

    Beacon Hill Chicago, United States

    To Apply for this Job Click Here · Our client, a financial services firm, is looking for a Facilities Coordinator to join their company in the downtown Chicago area. In this position, you will be in charge of the day-to-day operations within the office and working within a grow ...

  • Compass Group USA

    Facilities Coordinator

    2 weeks ago

    Compass Group USA Chicago, United States

    ESFM Position Title: [[Facilities CoordinatorReports To:Salary: [[ExperiencedPay Grade: [[12Other Forms of Compensation: [[n/aESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Instit ...

  • Beacon Hill Staffing Group

    Facilities Coordinator

    1 day ago

    Beacon Hill Staffing Group Chicago, United States

    Our client, a financial services firm, is looking for a Facilities Coordinator to join their company in the downtown Chicago area. In this position, you will be in charge of the day-to-day operations within the office and working within a growing international Office Services tea ...

  • Compass Group, North America

    Facilities Coordinator

    14 hours ago

    Compass Group, North America Chicago, United States

    Eurest Services · Position Title: [[Facilities Coordinator]] · Reports To: · Salary: [[Experienced ]] · Pay Grade: [[12]] · Other Forms of Compensation: [[n/a]] · ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone membe ...

  • Aegis

    Facility Coordinator

    2 weeks ago

    Aegis Chicago, United States

    POSITION INFORMATION: BASIC DETAILS · Travel Requirement: No · Teleworking: No · Full-Time/Part-Time: Full-Time · FLSA Status: Non-Exempt - Hourly · Pay is based on numerous factors including market location and may vary depending on job-related knowledge, skills, and experience ...

  • The Millennium Group

    Facilities Coordinator

    3 weeks ago

    The Millennium Group Chicago, United States

    Job Description · Job DescriptionNow is a great time to join our growing company The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, p ...

  • Compass Group, North America

    Facilities Coordinator

    2 weeks ago

    Compass Group, North America Chicago, United States

    ESFM · Position Title: [[Facilities Coordinator]] · Reports To: · Salary: [[Experienced ]] · Pay Grade: [[12]] · Other Forms of Compensation: [[n/a]] · ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the In ...

  • TEKsystems

    Facilities Coordinator

    3 weeks ago

    TEKsystems Chicago, United States

    Job Description · Job DescriptionTEKsystems is seeking a Facilities Coordinator in to join our team in Chicago · Job Description & Expectations · Responsibilities: · Provide facilities services to ensure proper building maintenance, procurement of supplies, daily inspection of si ...

  • Beacon Hill

    Facilities Coordinator

    2 days ago

    Beacon Hill Chicago, United States

    To Apply for this Job Click Here Our client, a financial services firm, is looking for a Facilities Coordinator to join their company in the downtown Chicago area. In this position, you will be in charge of the day-to-day operations within the office and working within a growing ...

  • Compass Group, North America

    Facilities Coordinator

    1 week ago

    Compass Group, North America Chicago, United States

    Eurest Services · Position Title: [[Facilities Coordinator]] · Reports To: · Salary: [[Experienced ]] · Pay Grade: [[12]] · Other Forms of Compensation: [[n/a]] · ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone membe ...

  • Chicago Collegiate Charter School

    Facilities Coordinator

    2 weeks ago

    Chicago Collegiate Charter School Chicago, United States

    Job Description · Job DescriptionSalary: 40k-45k · The Facilities Coordinator is a member of the operations team at Chicago Collegiate and is directly accountable to the Director of School Operations for executing on important operational responsibilities. The Custodian's role is ...

  • Northwestern University

    Facilities Coordinator 2

    2 weeks ago

    Northwestern University Chicago, United States

    Job Summary: · The AV Coordinator supports all faculty, staff and student needs regarding classrooms and classroom technologies at the law school, including daily classroom reviews. Monitor, troubleshoot, repair, or replace room technology as necessary to maintain optimal room fu ...

  • CBS Building Maintenance, Inc

    Facility Maintenance Coordinator

    1 week ago

    CBS Building Maintenance, Inc Chicago, United States

    Job Description · Job DescriptionSalary: $30.00 per hour · Job description of job role: Facility Maintenance Coordinator – Monday-Friday – 7:00am – 3:00pm · To assist in providing safe and comfortable working environment for the occupants and visitors of the Homewood Campus. The ...

  • zpd+a Architects

    Facilities Planning Coordinator

    3 weeks ago

    zpd+a Architects Chicago, United States

    Job Description · Job DescriptionCOMPANY INFORMATION · zpd+a is an established, Chicago-based, full-service architectural and design firm. We offer architecture, planning, space planning, interior design and corporate branding services for both new structures and adaptive re-use ...