Workplace Facilities Coordinator - Chicago, United States - ICONMA

Description

The Workplace Facilities Coordinator will provide report to the Manager of Facilities for the Chicago office and assist with operational activities in maintenance and operations, event setup, vendor oversight, equipment and supplies, occupancy planning and proactively develop and maintain good customer service

Actively support an environment of teamwork, cooperation, performance excellence, and personal success.

Conduct daily walkthroughs to ensure clean and organized office.

Respond to all work orders in a timely manner, ensuring excellent customer service.

Identify opportunities for improved operation and service excellence, making recommendations inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.

Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.

Provide information and direction to vendors, porter staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.

Assist in the procurement of vendors and services as required.

Provide coordination and support events, meeting and conference facilities as required.

Other duties that may include but are not limited to- reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support.

Ensure that facilities problems are identified and repaired quickly, will ensure that building management is delivering quality services, and will make sure that all internal customer demands are being met.

Facilitate daily deliverables for internal Client employees requests, including furniture (tables, chairs, filing cabinets) replacements/needs and building requests (Temperature adjustments-HVAC, key duplication, lighting, etc.)

Required Skills/Experience:
Minimum 1-3 years of related hands-on Facilities experience required

Self starter; handles self with minimal supervision and is pro-active

Ability to plan and organize work in the required areas;

Being able to establish and maintain cooperative working relationships

Excellent interpersonal communication skills

Proficient at using the Microsoft Office Suite and Google Docs

Must be willing/able to learn and use our internal Client software application

Customer service experience preferred

Must have a great can do attitude and willingness to complete the job

Must be able to comfortable lift at least 50 lbs

As an equal opportunity employer, ICONMA pride itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, colour, gender, age, Sexual orientation, citizenship, or disability.

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