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    Administrator - Austin, United States - UST

    UST
    UST Austin, United States

    6 days ago

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    Description

    Job Details:

    Location: - Austin, TX

    Work Type: - Onsite 5 days a week.

    Work Address: - Bldg 41, 10000 Spectrum Drive, Austin, TX

    Seeking an Executive Assistant with a proven track of record of excellence in supporting C-Suite level executives within a dynamic corporate environment. The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape of Applied Materials. This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities.

    Responsibilities:

    · Manage the executive's calendar with precision, ensuring optimal use of time and meeting objectives.

    · Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels.

    · Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation.

    · Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation.

    · Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services.

    · Proactively implement and manage efficient administrative processes.

    The Ideal Candidate:

    · Possesses extensive experience navigating complex C-Suite environments and is adept at interacting with all organizational levels.

    · Exhibits exceptional organizational and multitasking abilities, maintains confidentiality, and can independently gather and analyze data to make informed decisions.

    · Is proactive, anticipates executive needs, and prioritizes tasks effectively.

    · Project Management experience is mandatory

    Key Responsibilities:

    · Own the executive's calendar, coordinating across business units and driving collaboration.

    · Manage domestic and international travel arrangements, ensuring efficiency and productivity.

    · Initiate and execute ideas to boost organizational morale and employee welfare.

    · Facilitate and drive completion of strategic offsites, town halls, and large group meetings.

    · Maintain the executive's partner relationships and encourage regular networking interactions.

    Preferred Experience:

    · 3-5 years as a C-level Executive Assistant.

    · Experience supporting corporate executives in a fast-paced setting.

    · Familiarity with managing global travel complexities.

    · Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).

    Academic Credentials:

    · High school diploma and completion of a business/secretarial program or equivalent experience.

    3 Must Have:

    1. Adaptability: The ability to adjust to a changing environment and multitask with ease is crucial in a fast-paced, dynamic business setting.

    2. Attention to Detail: Being meticulous in understanding the Executive's needs, often reading between the lines to anticipate and address issues before they arise.

    3. Professional Demeanor: Kind and polite, serving as an extension of the Executive, representing them in the best possible manner.

    3 Skills:

    1. IT Environment: someone who is familiar with IT terminology

    2. High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team

    3. Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise

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