Administrative Associate - Austin, United States - University of Texas at Austin

University of Texas at Austin

Verified Company

Austin, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Posting Title:
Administrative Associate

Hiring Department:

Applied Research Laboratories

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

-
Location:

PICKLE RESEARCH CAMPUS

Job Details:

Purpose

Provide complex administrative support for the staff, students, and faculty of the Advanced Technology Laboratory (ATL).

Responsibilities:

Make procurements with corporate credit card as assigned, complete associated account reconciliation, and keep detailed records.
Prepare various internal departmental forms (travel, shipping, visit requests, etc.).
Order and deliver refreshments/lunch for inhouse visitor meetings.
Review and approve timesheets and maintain absent time records.
Other related functions as assigned.

Required Qualifications- High school graduation or GED.- Five years of demonstrated ability in an administrative support role.- Ability to perform detail-oriented administrative work. Applicant must be highly organized and capable of planning and coordinating multiple tasks and managing their time.- Requires attention to detail, effective problem-solving skills, excellent judgment, clear communication, and the flexibility to pivot between tasks.- Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision, and effectively communicate with all groups of clients.- Able to work in a fast-paced environment under pressure and accept supervision.- Regular and punctual attendance.- Relevant education and experience may be substituted as appropriate.

Preferred Qualifications- Bachelor's degree- More than five years of demonstrated ability in an administrative support role.- High accuracy in spelling, punctuation, grammar, and proofreading.- One or more years of purchasing experience with a corporate credit card and associated account reconciliation. Demonstrated ability to learn quickly and excel.- Eligibility for immediate access to classified information.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information.

Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Visit our website

) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:

100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays

Please visit our

Human Resources (HR) website

to learn more about the total benefits offered.

Salary Range

$38,500-$46,500+/negotiable depending on qualifications.

Working Conditions- Standard office conditions- Repetitive use of a keyboard at a workstation- Use of manual dexterity- Some weekend, evening and holiday work- Possible interstate/intrastate travel

Required Materials- Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Employment Eligibility:
Retirement Plan Eligibility:
Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.