Administrative Specialist - Austin, United States - City of Austin

City of Austin

Verified Company

Austin, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Title

Administrative Specialist
Job Requisition Number
AE503658
Position Number

Job Type

Full-Time
Division Name
Customer Care
Minimum Qualifications

Education and/or Equivalent Experience:

Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years' experience in a professional/administrative capacity.
Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

None.

Notes to Applicants

APPLICATION:

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more.

Please click
HERE for more information.

Employment Application:

Résumés will not be accepted and statements such as "see résumé" will not be accepted. You may use "N/A" for fields that are not applicable.
Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
This position requires a criminal background investigation.

Work Schedule:

This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.
Work hours may include after hours, holidays, and weekends.
Shifts may change according to departmental needs.
Employee may be required to work additional hours outside of regular work schedule.

Pay Range
- $ $27.56
Hours

Monday
Friday, 8;00 a.m 5:00 p.m.
Job Close Date
05/07/2024
Type of Posting
External
Department
Austin Energy
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Clerical
Location
4815 Mueller Blvd
Preferred Qualifications
Experience developing and maintaining successful interdepartmental and customer relationships
Experience providing direct administrative support to a team including both inoffice and remote or field personnel
High proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Visio and Outlook to manage calendars
Experience with records management systems and practices.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Provides administrative support on highly technical and/or specialized projects.
Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents.
Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc.
Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software.
Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
Conducts research, compiles data, and prepares documents for consideration and presentation.
Files and retrieves documents, records and reports.
Attends meetings, records minutes and distributes meeting notes.
Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements.

**Responsibilities

Supervision and/or Leadership Exercised**:
May provide leadership, work assignments, evaluation, training and guidance to others.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.