- Proficiency in Microsoft Word, Excel, PowerPoint and Teams Use (2 years)
- Skilled in calendar management, general administrative and clerical tasks (2 years)
- Associate Degree (required)
- Bachelor's Degree (desired)
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Administrative Assistant
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Administrative Assistant
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DIGI America Boston, United StatesOverview · An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additi ...
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Administrative Assistant
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The Hollister Group Boston, United StatesAdministrative Assistant · We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters wil ...
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Administrative Assistant
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Manning Personnel Group, Inc. Boston, United StatesA dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking ...
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Administrative Assistant
1 week ago
Fidelity TalentSource LLC Boston, United StatesFidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for an Administrative Assistant to work in Fidelity's Asset Management business unit in Boston, MA · Administrative Assistant · The Administrativ ...
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Administrative Assistant
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813 Consultants Boston, United StatesPOSITION TITLE: Administrative Assistant · POSITION SUMMARY: This position provides secretarial and administrative support to the Pastor, Parochial Vicars and Business Manager along with other staff members as needed. The Administrative Assistant receives and assists callers and ...
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Administrative Assistant
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The Hollister Group Boston, United StatesAdministrative Assistant · Our client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Administrative Assistant to manage and support the front office of a large department on a hybrid work schedule in Boston. · **Applicants must be able to ...
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Administrative Assistant
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Manning Personnel Group, Inc. Boston, United StatesA dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team The ideal candidate is a friendly, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrativ ...
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Administrative Assistant
4 days ago
Hire Partnership, LLC Boston, United StatesOur client, a University in Boston, is seeking an Administrative Assistant to join their team · *Location:* Boston, MA · *Hours:* Monday-Friday · *Salary:* $20-25/hour · *Responsibilities: * · * Manage calendars, schedule appointments, and coordinate meetings · * Prepare and edit ...
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Sr. Administrative Assistant
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Events Administrative Assistant
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Finance Administrative Assistant
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Assistant Registrar Administration
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Suffolk University Boston, United StatesThe Assistant Registrar supports the administrative set up of registrar-related operations in the student information system database (Workday) including, but not limited to, enrollment reporting, registration, grading, and beginning/end of semester processing. The Assistant Regi ...
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Executive Administrative Assistant
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Hire Partnership, LLC Boston, United StatesVery busy HR department in world class Boston medical center looking for Executive Assistant for Senior VP of HR. This role supports a team of 6-8 with primary responsibility to VP. Will be scheduling appointments, keeping calendar, making travel arr Assistant, Executive, Adminis ...
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Online Administrative Assistant
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Administrative Assistant in Healthcare
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Monument Staffing Boston, United StatesMUST be a MA-resident for consideration · One of the premier hospitals in the Boston area is seeking an Administrative Assistant to help support and assist in administrative duties necessary to deliver quality patient care. Seeking an effective communicator, someone who is flexib ...
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Senior Administrative Assistant
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The Hollister Group Boston, United StatesSenior Administrative Assistant · Our client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Senior Administrative Assistant with 5+ years experience supporting high-level Leadership to manage and support the front office of a large departm ...
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Legal Administrative Assistant
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The Phoenix Group Boston, United StatesOur Law Firm client is looking for an IP Legal Administrative Assistant to join their team. This role demands teamwork, adaptability, effective communication, technical prowess, and a knack for meeting deadlines. · Responsibilities: · Offer legal and administrative support to IP ...
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Executive Administrative Assistant
1 day ago
Morgan Memorial Goodwill Industries Boston, United StatesJoin the dynamic team at Morgan Memorial Goodwill Industries, a community-based nonprofit as Executive Assistant to the President | CEO. The Executive Assistant is responsible for providing administrative support to the President; coordinating meetings of the Board of Directors a ...
Executive Administrative Assistant - Boston, United States - Infojini Inc
Description
Position: Executive Assistant to the Commissioners Office
Location: Onsite: 600 Washington St, Boston, MA 02111
Duration: 03+ months contract with possibility of extension
Shift timing: Mon-Fri 9am -5pm with half hour lunch break (7.5 hrs/day)
Pay Rate: $29/hr on W2
Need Associate's Degree
Job Description:
Administrative and Clerical duties in an Executive office.
Job Duties:
1. Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests.
2. Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units.
3. Coordinate staff onboarding and manage the Commissioner's office budget.
4. Prepare Commissioner's travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
5. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
6. Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
7. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
8. Exercise discretion in handling confidential information and assess the priority level for meeting requests.
9. Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
10 Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or units with an empathetic and tactful approach.
11 Upload, track, and update information on the Commissioner's document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
12. Plan and coordinate Commonwealth and Department's annual employee recognition programs in collaboration with the Commissioner's support team.
13 Provide support to the Commissioner's Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor's Office, EOHHS, OCA, legislature, sister agencies, and federal government.
14. Provide coordination and coverage support for other Central Office units as needed.
15. Perform additional duties as assigned by the Executive Support Manager.
Required Skills: