Administrative Assistant - Boston, United States - DIGI America

DIGI America Boston, United States

3 weeks ago

Description

Overview

An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additional other administrative duties.

Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to company policies
Prepare and Sort incoming and outgoing mail or packages.
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support bookkeeping procedures
Create and update records and databases with financial and other data
Track stocks of office supplies and place orders when necessary
Receive and Ship out parts/supplies when necessary
Assist billing clerk with documentation to support invoices
Assist colleagues whenever necessary
Manage & log incoming orders for parts, supplies and service calls from customers and Sales personnel
Coordinate with Service Manager dispatching of Field Service Technicians to installations, service calls & deliveries

Qualifications

Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Must be able to work Fulltime Monday through Friday 8am to 5pm

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