Administrative Assistant, Shell Ventures - Boston, United States - Cenergy International Services

Description

Administrative Assistant, Shell Ventures

Cenergy International Services (CIS) - Greater Boston Area

This role offers you a rare opportunity to directly impact the energy industry working alongside a team of passionate investors and entrepreneurs in a fun, dynamic environment. Shell Ventures is the corporate venturing arm of Shell, managing a $1.4B fund that it invests into innovative companies that can accelerate the energy and mobility transition. The Ventures team engages daily with entrepreneurs who are developing novel technologies and businesses focused on the energy transition, with an aim to find and develop investment opportunities that are financially attractive and of strategic relevance to the broader Shell organization. The Ventures team is both relatively small (~35 personnel) and global, with a presence in China, India, Germany, Netherlands, United Kingdom, and the United States.

As an Administrative Assistant you will be a key member of the US Ventures team, which numbers 10 personnel today, with those team members located in Boston (location of this role), Houston, and San Francisco. The Administrative Assistant role will primarily focus on supporting a small group of Senior US team members. The position will require the support and/or management of certain internal and external work processes and reporting, stakeholder communications and engagement (both internal and external), as well as the support of occasional internal/external events.

Responsibilities:

· Management of certain internal and external systems and processes, including internal reporting and workflow management tools.

· Stakeholder communications and engagement with internal and external individuals (including senior business leaders and investment professionals). Given the fast-paced nature of the venture capital sector, professional and timely communication is critical.

· Calendar, travel, and expense management for senior US team members.

· On occasion, working alongside other US and global team members to support the delivery of Shell Ventures events, including the planning, logistics, and budgeting.

· Other duties as assigned

· Responsible for ensuring a healthy, safe, secure, and environmentally conscious work environment is maintained at all times and by all staff, in compliance with corporate policies and federal and state regulations

Desired Skills and Experience:

· Bachelor's Degree (highly preferred), ideally within a relevant field, such as management, marketing, communications, event planning, etc. or relevant commensurate experience in such fields

· Minimum of two years of prior experience as an administrative assistant and/or project coordinator, ideally within a technology centric organization

· Excellent editing, proofreading, and computer skills (Word, Outlook, PowerPoint, and Excel required)

· Proven organizational skills and ability to juggle multiple priorities, quickly prioritize workload and easily adjust to rapidly changing circumstances

· Prior experience working with Concur and/or Salesforce (preferred)

The following personal traits or abilities are critical for success:

· Ability to take initiative and possess a drive for delivering outstanding results, demonstrating focus and meticulous attention to details

· Strong interpersonal and communication skills, with the proven ability to work independently with a professional, diplomatic, creative, and service-driven demeanor and a good sense of humor

· Ability to successfully operate in a very fast paced environment and interact effectively with all levels of the organization

· Ability to ensure discretion and confidentiality in all business matters

While the Shell Ventures team is small and geographically dispersed, it consciously develops an inclusive, fun, and close-knit culture. Every day we work to provide an environment where all employees feel valued and included, able to nurture their talent as individuals and as part of a collaborative team. A diverse and inclusive workplace, embedded in our principles of honesty, integrity, and respect, brings together remarkable people and enables them to be themselves. At Shell Ventures you will be able to apply and develop your skills and knowledge as part of a team that is helping to innovate and play a part in building a better energy future.

This role is based in a vibrant office environment located in Boston's Seaport District, where Shell Ventures works alongside other Shell colleagues including those in the TechWorks, Wind, and Hydrogen businesses. Cenergy International Services (CIS) is a dynamic company that supplies expert workforce solutions to the oil and gas industry, with offices around the world. This position is assigned to Shell Ventures. CIS offers a generous compensation, benefits and vacation package.

Please apply directly to the position at by submitting a cover letter and resume for consideration.