- Managing communication with numerous internal and external constituencies
- Orchestrate meeting arrangements with colleagues and guests
- Preparing presentation materials in MS Office: Word, Excel, PowerPoint
- Providing cross coverage and back up support to other team members including the Executive Assistant team
- Arrange travel plans including air, hotel, and ground transportation
- Orchestrate local and international corporate events
- BA/BS Degree
- At least 3+ years of administrative experience preferred, experience in the financial industry is a plus but not a requirement although the candidate will need to have a strong interest in financial services
- Strong proficiency in MS Office programs
- An acute attention to detail
- Excellent organizational, multitasking, and prioritization abilities
-
Administrative Assistant
1 week ago
Beacon Hill Boston, United StatesAdministrative Assistant to $50K- Work in Law · Our client, a national law firm, is seeking an Administrative Assistant to add to their staff In this role, you will be responsible for overseeing all front desk operations including answering phones, greeting visitors and receiving ...
-
Administrative Assistant
6 days ago
Skanska Boston, United StatesSkanska is searching for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. · Our work makes a clear contribution to soc ...
-
Administrative Assistant
2 weeks ago
Beacon Hill Boston, United StatesOur client, a non-profit in Boston dedicated to creating and sustaining affordable housing is seeking a bilingual Mandarin/Cantonese Administrative Assistant to join the team. In this role, you will serve primarily as administrative support to the property management team. Respon ...
-
Administrative Assistant
1 week ago
Pure Lithium Corporation Boston, United StatesJob Description: · We are seeking a dedicated and proactive Administrative Assistant to join our team. As an integral part of our organization, you will play a pivotal role in supporting our day-to-day operations and ensuring a smooth and efficient work environment. In this role, ...
-
Administrative Assistant
3 weeks ago
DIGI America Boston, United StatesOverview · An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additi ...
-
Administrative Assistant
4 weeks ago
City of Boston Massachusetts Boston, United StatesParticipates in the review of purchase requisitions for a wide variety of supplies, materials, equipment and commodities for all City departments and agencies. Utilizes the City's on-line system in the receipt, review, and processing of requisitions, Administrative Assistant, Pro ...
-
Executive Administrative Assistant
1 week ago
IntelliPro Boston, United StatesTitle : Executive Assistant - Lead · Duration: 3+ months with possibility of extension · Location: 10 Park Plaza-, Boston, MA, 02116 · Pay Rate : $29/hr. On W2 · Complete Description: · Provide administrative support to C-Level Executives · Manage calendars · Organize virtual an ...
-
Trust and Estates Administrative Assistant
3 days ago
Briefly Boston, United StatesPosition Summary: · Briefly, Rimon's support company, has an immediate opening for a full-time Trusts and Estates Administrative Assistant. This position will work in office Monday through Friday and mainly support our Boston attorneys but will also provide support, as needed, t ...
-
Administrative Assistant-Design Firm
3 weeks ago
Monument Staffing Boston, United StatesMy client, a successful Design Firm in Boston is seeking an experienced Administrative Assistant to support the office and teams. · -Hybrid position, 4 days onsite, 1 wfh · -Phenomenal, supportive team and culture · -Excellent Benefits · Position Highlights: · Manage Front Desk ...
-
Legal Talent Administrative Assistant
1 week ago
Goulston & Storrs Boston, United StatesThe Position: · The Legal Talent team at Goulston & Storrs is seeking a Legal Talent Administrator to join our team. We are a vibrant firm where serious business is conducted with genuine camaraderie and fun, our people are paramount, and mutual respect drives open discussion, fr ...
-
Assistant Registrar Administration
2 weeks ago
Suffolk University Boston, United StatesThe Assistant Registrar supports the administrative set up of registrar-related operations in the student information system database (Workday) including, but not limited to, enrollment reporting, registration, grading, and beginning/end of semester Registrar, Assistant, Operatio ...
-
Events Administrative Assistant
3 weeks ago
Marriott Hotels & Resorts Boston, United StatesEnter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Adm ...
-
senior administrative assistant
1 week ago
Randstad Boston, United Statessenior administrative assistant. · boston , massachusetts · posted 2 days ago · job details · summary · $24 - $27 per hour · temporary · high school · category office and administrative support occupations · referenceAB_ · job details · Are you looking to join a company th ...
-
Finance Administrative Assistant
1 week ago
City of Boston Massachusetts Boston, United StatesSupport the Annual System external audit(s). Assist with internal audit process. Assist in maintaining fiscal records of the Boston Retirement System. Assist with reporting to be included with year-end financial statements. Contribute and assist with Administrative Assistant, Fin ...
-
Senior Administrative Assistant
2 days ago
JPMorgan Chase Bank, N.A. Boston, United StatesBecome an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriente ...
-
Senior Administrative Assistant
2 days ago
Wells Fargo Boston, United StatesAbout this role: · The Senior Administrative Assistant role provides administrative support to the Legal Department's more senior level team members including attorneys, paralegals, and/or managers as determined and assigned by the Business Execution Manager. Job duties consist o ...
-
Events Administrative Assistant
2 weeks ago
Marriott International Boston, United StatesJob Number · Job Category Administrative · Location The Westin Copley Place Boston, 10 Huntington Ave, Boston, Massachusetts, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · POSITION SUMMARY · Enter and retrie ...
-
Senior Administrative Assistant
23 hours ago
Wells Fargo Boston, United StatesAbout this role: · The Senior Administrative Assistant role provides administrative support to the Legal Department's more senior level team members including attorneys, paralegals, and/or managers as determined and assigned by the Business Execution Manager. Job duties consist o ...
-
Marketing Administrative Assistant
19 hours ago
Skanska Boston, United StatesJob Overview: · Skanska is searching for a dynamic Marketing Administrator/Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. · Our work makes ...
-
Assistant Registrar Administration
2 weeks ago
Suffolk University Boston, United StatesThe Assistant Registrar supports the administrative set up of registrar-related operations in the student information system database (Workday) including, but not limited to, enrollment reporting, registration, grading, and beginning/end of semester processing. The Assistant Regi ...
Senior Administrative Assistant - Boston, United States - Professional Staffing Group
Description
Senior Administrative Assistant (Boston)
We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth management company in downtown Boston.
Turnover at this company is low so this is a rare opportunity for anyone who wants to further their administrative assistant career.
The hiring team will also consider strong candidates with impeccable attention to detail who are looking to break into the financial industry as an administrative assistant.
Many former Administrative Assistants are now in Analyst roles as they gain experience with the company. If you have a passion for the financial industry, please consider applying.This role is not for everyone.
If you are looking for a laid back or startup environment with ping pong and foosball tables throughout the office, do not bother applying.
The company is an extremely well established, well respected firm within the financial industry.Many of the members of upper management here have heavy travel schedules and will sometimes accompany the CEO for speaking events all over the world.
While the corporate setting is more traditional, the company values a healthy work-life balance. You will have a great support system, hands on training, and mentoring relationships. The office is also located right in downtown Boston, a short walk from South Station.If you prefer public transportation, the office is accessible from the commuter rail as well as all of the red, orange, green, blue, or sliver lines on the T.
There is also on-site parking if you prefer driving. The company offers competitive compensation and benefits, a 401(K), as well as up to $250/month in transportation reimbursement.This is a full time, permanent position that we are looking to fill as soon as possible.
If you would like to be considered for this rare opportunity please submit a copy of your resume for consideration.
Other Responsibilities Include:
There are no costs for candidates utilizing our services as our clients pay for all related hiring fees.
All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill.
If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love.
As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.