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    Senior Administrative Assistant - Boston, United States - The Hollister Group

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    Education / Training
    Description

    Senior Administrative Assistant

    Our client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Senior Administrative Assistant with 5+ years experience supporting high-level Leadership to manage and support the front office of a large department fully onsite in Boston. This position is a temporary 4-month assignment with potential for it to go permanent, prior to starting candidates must pass a background check.

    **Applicants must be able to work onsite 5x/week in Boston to be eligible for this role.**

    If you are interested and meet the qualifications below, apply with your resume for immediate consideration

    Responsibilities:

    • Support Leadership with complex calendar management and weekly scheduling
    • Manage calendars, coordinate logistics for internal meetings, and assist with office organization
    • Attend high-level meetings; record, draft and distribute minutes
    • Assist with planning and execution of events in collaboration with the dedicated Events Coordinator
    • Collaborate with travel agencies/vendors to confirm itineraries and transportation logistics for domestic and international travel
    • Create reports and reconcile receipts related to travel and related expenses
    • Facilitate smooth day-to-day operations of the team
    • Provide support/coverage for other administrative staff members when needed
    • Maintain database and organize documents and files

    Qualifications:

    • Minimum of 5+ years of professional Administrative experience supporting high level Leadership
    • Prior professional Higher Education experience a plus
    • Excellent communication and interpersonal skills required
    • Must be able to multi-task and work independently to manage responsibilities
    • Strong technical skills including experience with PC computers, databases, and Microsoft Office (particularly Word and Excel)

    Our Commitment to Diversity, Equity & Inclusion

    The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.



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