Jobs
>
Executive Assistant
>
Chicago

    Executive Assistant - Chicago, United States - Kwikee

    Kwikee
    Kwikee Chicago, United States

    2 days ago

    Default job background
    Description

    General Overview:


    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly.

    This role works independently while interacting daily with other Executives, Senior leaders, our Board of Directors/Onex and various internal departments as well as with external clients/suppliers.

    The role entails providing administrative support, extensive calendar management, managing all travel local and international, handling information requests as they arise and independent problem solving.


    Goals:


    The Goal of this role is to be able to proactively manage the "C-Suite" office for the CEO, anticipate requirements, effectively manage all requests and using your expertise, balance the priorities and requests that come into this office.


    Responsibilities:

    • Booking extensive travel - local NA & International
    • Calendar Management - process internal & external requests & prioritize
    • Have visibility/access to Executive team calendars also to manage team meetings
    • Interaction with other members of the Executive team - handle requests & keep team informed
    • Assist with client meeting set up for CEO / working with other Sr Leaders to coordinate requirements
    • Complete expense reports & reconciliations required, within company policy & guidelines
    • Editing and development of Microsoft Office documents (excel, power point etc.) as needed
    • Administrative duties including taking on special projects as requested
    • Other duties such as personal duties / outside Board coordination, etc. for CEO

    Success in This Role:


    Success in this role will be creating a trusted relationship with the CEO and maximize his/her calendar, communications with clients and preparation for meetings.

    Doing this with enthusiasm, positive attitude and developing a trusted relationship with the Executive team and BOD. You consistently demonstrating the ability to execute with excellence, proactive thinking, detail oriented and readily adapt to changing environments.


    Education/Experience Requirements:

    • The ideal candidate will have 5+ years of experience in an E.A. role managing "C" level executives
    • Completion of a post-secondary Business or Administration program an asset
    • Must be technologically proficient
    • Complex knowledge & experience booking travel, particularly international
    • Demonstrate experience in project management
    • Proven Ability to Multitask
    • Proficient MS Office Suite skills

    Ideal Candidate Will Possess:

    • Assertive communication style
    • Sense of humour & maturity
  • Morningstar

    Executive Assistant

    2 weeks ago

    Morningstar Chicago, United States

    **The Role**: · The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, ...

  • American Medical Association

    Executive Assistant

    1 week ago

    American Medical Association Chicago, United States

    **Chicago, IL (Hybrid)** · The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a hea ...

  • People Architectural Group, LLC

    Executive Assistant

    1 week ago

    People Architectural Group, LLC Chicago, United States

    **Primary Purpose**: · The Executive Assistant provides administrative support to CHRO, handling a variety of tasks to ensure the smooth functioning of the executive's office and facilitating efficient workflow. · **Responsibilities and Duties**: · - **Calendar Management**: Coor ...

  • NinjaTrader

    Executive Assistant

    1 week ago

    NinjaTrader Chicago, United States

    **About You**: · As an Executive Assistant, you will provide support to our Executive Team. You will schedule meetings and events through Outlook, organize travel and accommodation, take meeting minutes, and other organizational tasks. In addition, you will provide support for Ex ...

  • CINQCARE

    Executive Assistant

    1 week ago

    CINQCARE Chicago, United States

    **CINQCARE** · **Executive Assistant & Market Operations Coordinator** · **Position Description** · **Overview** · The Executive Assistant reports to the IL Region Market President with accountability for providing strategy, judgment, organization, and evidenced-based analysis to ...

  • fairlife

    Executive Assistant

    1 week ago

    fairlife Chicago, United States

    fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. · With nearly $2B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes**:fairlife ultra-filtered ...

  • Southern Graphic Systems, LLC

    Executive Assistant

    1 week ago

    Southern Graphic Systems, LLC Chicago, United States

    **General Overview**: · The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works ind ...

  • Visual Comfort & Co.

    Executive Assistant

    1 week ago

    Visual Comfort & Co. Chicago, United States

    **Responsibilities**: · - Provide comprehensive administrative support to the Executive, including managing calendars, scheduling meetings, and organizing travel arrangements · - Act as a liaison between the Executive and internal/external stakeholders, demonstrating professional ...

  • Dworkin and Maciariello

    Executive Assistant

    6 days ago

    Dworkin and Maciariello Chicago, United States

    **Executive Assistant | The Illinois Hammer Injury Law Firm** · **Salary Range**: $60,000 - $70,000 annually · **Location**:Chicago, IL (Local residents only) In-Person · **Schedule**:Full-Time · **Reports to**: Chief Executive Officer & Chief Marketing Officer · **Position Overv ...

  • Marex

    Executive Assistant

    2 weeks ago

    Marex Chicago, United States

    Diversified. Resilient. Dynamic. · Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. · The Group provides comprehensive breadth and depth of coverage ...

  • The University of Chicago

    Executive Assistant

    6 days ago

    The University of Chicago Chicago, United States

    Department · Booth Deputy Dean Skinner · About the Department · The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school ha ...

  • Boston Consulting Group

    Executive Assistant

    5 days ago

    Boston Consulting Group Chicago, United States

    **WHAT YOU'LL DO**: · You are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 50-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #1 ...

  • My Block My Hood My City

    Executive Assistant

    6 days ago

    My Block My Hood My City Chicago, United States

    My Block My Hood My City is seeking an Executive Assistant to join our team · - **Summary**:_Reporting directly to the CEO, the Executive Assistant (EA) provides executive support, and serves as the primary point of contact for internal and external constituencies on all matters ...

  • CONAGRA

    Executive Assistant

    1 day ago

    CONAGRA Chicago, United States

    Conagra Brands is looking for an Executive Assistant to support the Executive Vice President, Chief Human Resource Officer. As part of the HR team, you will perform a variety of administrative responsibilities for CHRO. · You will have contact with numerous partners and will main ...

  • Nextpoint

    Executive Assistant

    5 days ago

    Nextpoint Chicago, United States

    **Join Us At Nextpoint** · **Who We Are and What We Offer** · Nextpoint delivers transformative software and services for all law-kind. Our award-winning team is 100% focused on making it simple, fluid, and affordable for law firms of all sizes to win the day, with streamlined eD ...

  • DRW

    Executive Assistant

    6 days ago

    DRW Chicago, United States

    **DRW** is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our o ...

  • Saint Anthony Hospital

    Executive Assistant

    1 week ago

    Saint Anthony Hospital Chicago, United States

    **About us** · Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · **Job Overview**: · **Responsibilities**: ...

  • Saint Anthony Hospital

    Executive Assistant

    1 week ago

    Saint Anthony Hospital Chicago, United States

    **About us** · Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · **Job Overview**: · **Responsibilities**: ...

  • B C Ziegler & Co

    Executive Assistant

    1 week ago

    B C Ziegler & Co Chicago, United States

    **POSITION OVERVIEW** · Ziegler is seeking an Executive Assistant to play a vital role in our firm's investment banking operations. This individual will be directly responsible for managing the administrative needs for our Head of Investment Banking/Head of Senior Living. Also, w ...

  • Origin Harbor Capital Solutions

    Executive Assistant

    3 days ago

    Origin Harbor Capital Solutions Chicago, United States

    Summary · Looking for a driven, results oriented professional to join our 220+ employee investment management firm headquartered in Chicago's financial district. _This is a hybrid opportunity where you will work two days in our corporate headquarters and the remainder of work-day ...