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    Executive Assistant - Chicago, United States - The Larko Group

    The Larko Group
    The Larko Group Chicago, United States

    2 weeks ago

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    Description

    A prominent Financial Firm is seeking a self-confident and resilient Executive Assistant to support one of the leading consultants in the organization. This person travels extensively (domestic and international) and is involved in numerous boards, requiring a constant juggling of priorities and schedules. The consultant is looking for a partner whom they can confide in and trust explicitly with confidential information and incredibly important relationships both inside and outside the organization. It is highly important to bring your advanced tech skills and new ideas to the position along with a proactive, positive, and can-do attitude. Special projects and career progression are all within reach

    Responsibilities

    • Managing and maintaining a complex and extensive calendar with multiple changes daily.
    • Formatting, editing, proofreading, preparing, and ensuring timely delivery of all designated client projects.
    • Organizing and managing all travel itineraries (both domestically and globally), meetings, and board meetings with continued updates and changes.
    • Supporting the consultant and client relationship, including consultant expenses, client invoices/receivables, and other financial reports.
    • Creating and maintaining an efficient file management and follow-up system for all processes.
    • Maintaining client communications, consistently building strong relationships and good rapport internally and externally.
    • Maintaining the accuracy, quality, and integrity of all information in the database.
    • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
    • Generating new ideas through seeking out creative approaches and better ways of doing things.
    • Sets priorities and reviews progress against goals regularly.
    • Multitasks effectively and efficiently.

    Ideal Experience

    • College degree desired.
    • 6+ years of administrative experience in roles requiring strong project coordination.
    • Demonstrate business acumen and financial awareness.
    • Proficient knowledge of all Microsoft Office products.
    • Experience with Google Docs, Google Drive, and Airtable.
    • Exposure and interest in utilizing AI, bring your cutting-edge tech skills.
    • Excellent communication skills—verbal, written, and listening.
    • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
    • Professional services experience is a plus.

    #117403

    The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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