Jobs
>
Reston

    Executive Administrative Support I - Reston, United States - NES Associates

    NES Associates
    NES Associates Reston, United States

    1 week ago

    Default job background
    Description

    Type of Requisition:
    Regular


    Clearance Level Must Currently Possess:
    Top Secret SCI + Polygraph

    Clearance Level Must Be Able to Obtain:
    Top Secret SCI + Polygraph


    Suitability:

    Public Trust/Other Required:

    Job Family:
    Business Administration


    Job Qualifications:

    Skills:
    Agendas, Calendar Management, Microsoft Office, Office Administration, Written Communication


    Certifications:

    Experience:
    2 + years of related experience


    US Citizenship Required:
    Yes


    Job Description:
    HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT I WILL MAKE AN IMPACT


    • Serve as liaison between the designated government staff and other managers, and staff.
    • Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned staff, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector.
    • Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external interrelationships, styles, and methods of operations.
    • Performs a comprehensive range of direct executive office support for a designated staff of 4-6 individuals
    • Maintains a schedule of appointments that involves maintaining calendars, arranging transportation, reserving conference rooms and coordinating with other attendees.
    • Prepares background books and/or talking points papers, as needed.
    • Monitors and coordinates e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines.
    • Answers phones; places, screens, and refers calls to appropriate Agency resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns.
    • Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed.
    • Disseminates the executive's schedule to appropriate staff and acts as liaison between the Senior Executive and others.
    • Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed.
    • Develops and maintains accurate records and files management systems.
    • Makes travel arrangements and itineraries. Accurately prepares expense statements.
    • Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment.
    • Back up support is provided within component divisions as needed.

    WHAT YOU'LL NEED TO SUCCEED

    • Position requires active Top Secret/SCI with Polygraph clearance.
    • Bachelor's degree with a minimum of 2 years of relevant experience, or a minimum six (6) years of experience as an administrative professional.
    • Demonstrated intermediate level of experience of MS Office Suite applications to complete routine to moderately complex tasks.
    • Excellent oral and written communication skills sufficient to compose and deliver responses to customers' complex questions in a clear and concise manner.
    • Ability to obtain extensive knowledge of protocol and precedence, and Agency/IC structure, regulations, and policies.
    • Analytical skills sufficient to assess and interpret moderately complex information from multiple sources and draw insightful conclusions.

    GDIT IS YOUR PLACE

    • 401K with company match
    • Comprehensive health and wellness packages
    • Internal mobility team dedicated to helping you own your career
    • Professional growth opportunities including paid education and certifications
    • Cutting-edge technology you can learn from
    • Rest and recharge with paid vacation and holidays
    #CJPost

    #OpportunityOwned

    #GDITCareers

    #WeAreGDIT

    #JET

    #AdminAssistant

    #ExecAssistant

    #AdminIntel

    #EAPolyReferrals2023


    Scheduled Weekly Hours:
    40


    Travel Required:
    None


    Telecommuting Options:
    Onsite


    Work Location:
    USA VA Reston


    Additional Work Locations:
    We are GDIT.

    A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S.

    government, defense and intelligence community.

    Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation.

    We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development.

    Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.


    We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day.

    We create opportunities for our people to lead and learn simultaneously.

    From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

    GDIT is an Equal Opportunity/Affirmative Action employer.

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

  • US SBA

    Administrative Support Specialist

    3 days ago

    US SBA Herndon, United States

    You will serve as an Administrative Support Specialist for the Small Business Administration (SBA), Office of Capital Access (OCA), Disaster Administrative Services Division (DASD), Administrative Services Center (ASC). You will perform duties related to travel, time and attendan ...

  • US Small Business Administration

    Administrative Support Specialist

    3 days ago

    US Small Business Administration Herndon, United States

    **Duties**: · As an Administrative Support Specialist at the GS-0301-9, some of your typical work assignments may include: · - Coordinate travel plans and reviews routine travel vouchers and audits travel voucher files for accuracy and adherence to agency and federal policies. · ...

  • Airbus

    Customer Support Administrative Assistant

    16 hours ago

    Airbus Herndon, United States

    Notice: Know Your Rights: Workplace Discrimination is Illegal · - Notice: Pay Transparency Nondiscrimination (English) · - Aviso: Transparencia en el Pago No Discriminación (Spanish) · **Airbus is an international pioneer in the aerospace industry. We are a leader in designing, m ...

  • MicroHealth, LLC

    Administrative Proceeding Support Specialist

    15 hours ago

    MicroHealth, LLC Vienna, United States

    MicroHealth is seeking an **Administrative Proceeding Support Specialist** to support our client location in Washington, D.C. · **The primary responsibilities include but are not limited to the following**: · - Organizes executive's time, taking into consideration priorities, ava ...

  • IMPYRIAN

    Administrative Support

    1 day ago

    IMPYRIAN Alexandria, United States

    **COMPANY OVERVIEW** · At Impyrian, our commitment to excellence, client-centric approach, and deep industry expertise set us apart. We strive to be a trusted partner for organizations seeking to embrace digital transformation, bolster cybersecurity, streamline operations, levera ...

  • TENICA and Associates LLC

    Administrative Support Ts/sci

    4 days ago

    TENICA and Associates LLC Chantilly, United States

    **Responsibilities**: · - Provide support for scheduling and coordination of activities, conference rooms, caldendar management, telephone conferences and messaging, travel arrangements and vouchers and briefing and correspondence review for grammar and formatting · - Support the ...

  • Mayvin Inc

    Administrative Support Specialist

    1 week ago

    Mayvin Inc Arlington, United States

    Mayvin is seeking an **Administrative Support Specialist** to support the U.S Marshals Service's (USMS's) Financial Services Division (FSD) management and other staff members in all financial activities and operations as assigned. This position will liaise with Federal Employees, ...

  • DC Public Library

    Administrative Support Assistant

    6 days ago

    DC Public Library Washington, United States

    **INTRODUCTION** · The DC Public Library is seeking an Administrative Support Assistant to provide administrative and front office support within the DC Public Library. The incumbent will work within the Office of the Executive Director to serve as an Administrative Support Assis ...

  • General Dynamics Information Technology

    Client Support Administrator

    1 week ago

    General Dynamics Information Technology Washington, United States

    Type of Requisition: · Regular · Clearance Level Must Currently Possess: · None · Clearance Level Must Be Able to Obtain: · None · Suitability: · Public Trust/Other Required: · NACI (T1) · Job Family: · Systems Administration · Job Qualifications: · **Skills**:End Users, Technica ...

  • Earth Resources Technology, Inc

    Administrative Support Specialist

    2 days ago

    Earth Resources Technology, Inc Silver Spring, United States

    ERT is seeking an Administrative Support Specialist to support our customers at the NOAA Office of Education (OEd). This is an on-site position located at NOAA's Silver Spring facility. · The NOAA OEd manages 300 student scholars per year in NOAA's undergraduate scholarship progr ...

  • Imagineeer

    Administrative Support Specialist

    1 week ago

    Imagineeer Washington, United States

    About the Company: · Imagineeer is leading the charge in data transformation, impacting sectors from healthcare to government operations, green energy, supply chain, and sports. Leveraging cutting-edge technologies like AI, post-quantum security, and blockchain, we empower decisi ...

  • Chenega Corporation

    Contract Support Administrator

    1 week ago

    Chenega Corporation Greenbelt, United States

    Overview: · The Contract Support Administrator serves as a liaison between the program, Security SBU and the customer. The Administrator ensures coordination with Security SBU Program Control (PC), Security SBU Contracts Team and the Program Site Managers on all SOW changes and e ...

  • ARL Incorporated

    Administrative Support Specialist

    3 days ago

    ARL Incorporated Washington, United States

    **Job Summary** · The Administrative Support Specialist will provide administrative support to the division's contracting activity. · **Essential Functions** · - Obtain program office approval of potential submissions for future years prior to submission in APFS · - Submission of ...

  • US Treasury, Departmental Offices

    Administrative Support Specialist

    16 hours ago

    US Treasury, Departmental Offices Washington, United States

    **Duties**: · As an Administrative Support Specialist, you will: · - Coordinate complex logistics and paper flow for the Office of Investment Security, including official recordkeeping for the interagency Committee on Foreign Investment in the United States (CFIUS) and receipt of ...

  • Shine Systems

    Executive Administrative Support

    6 days ago

    Shine Systems Reston, United States

    Job Description · Job DescriptionThe Executive Support Specialist will work independently or under only general direction to support the executive leadership in a full range of administrative support requirements. · Duties include, but are not limited to: · Assist Security (SEC) ...

  • General Dynamics Information Technology

    Executive Administrative Support Iii

    16 hours ago

    General Dynamics Information Technology Bethesda, United States

    Type of Requisition: · Regular · Clearance Level Must Currently Possess: · Top Secret SCI + Polygraph · Clearance Level Must Be Able to Obtain: · Top Secret SCI + Polygraph · Suitability: · Public Trust/Other Required: · Job Family: · Business Administration · Job Qualifications: ...

  • National Institutes of Health

    Administrative Support/management Analyst

    1 week ago

    National Institutes of Health Bethesda, United States

    Job Summary: · **Responsibilities**: · - Maintain office supplies and equipment inventory · - Assist with scheduling appointments and managing calendars · - Coordinate meetings and conferences, including preparing agendas and taking minutes · - Handle travel arrangements and expe ...

  • General Dynamics Information Technology

    Executive Administrative Support I

    1 day ago

    General Dynamics Information Technology Bethesda, United States

    Type of Requisition: · Regular · Clearance Level Must Currently Possess: · Top Secret SCI + Polygraph · Clearance Level Must Be Able to Obtain: · Top Secret SCI + Polygraph · Suitability: · Public Trust/Other Required: · Job Family: · Business Administration · Job Qualifications: ...

  • GAP Solutions, Inc.

    Administrative Litigation Support Specialist

    3 days ago

    GAP Solutions, Inc. Arlington, United States

    Perform complex day-to-day administrative and litigation support activities in support of customer's Hearing Office Division. Individual(s) must be able to work independently, receiving a minimum of detailed guidance, to complete tasks that include, but are not limited to, archiv ...

  • Chenega Corporation

    Administrative Support Specialist Ohr

    1 week ago

    Chenega Corporation Washington, United States

    Overview: · **C2 ALASKA, LLC** · Washington, DC Hybrid · The **Administrative Support II Journeyman, Office of Human Resources** shall provide administrative support services to the U.S. Securities and Exchange Commission Office of Human Resources as well as the Chair's Offices. ...