Administrative Litigation Support Specialist - Arlington, United States - GAP Solutions, Inc.

GAP Solutions, Inc.
GAP Solutions, Inc.
Verified Company
Arlington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Perform complex day-to-day administrative and litigation support activities in support of customer's Hearing Office Division.

Individual(s) must be able to work independently, receiving a minimum of detailed guidance, to complete tasks that include, but are not limited to, archiving, retrieval, database inputs, report generation, and other work with both classified and unclassified case files.

In addition, individuals will be expected to research, locate, and deliver requested cases to Administrative Judges, Attorneys, and adjudicators.


Duties and Responsibilities

  • Demonstrate knowledge, understanding, and mastery of content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Analyze, recommend and take appropriate actions to resolve requests related to the Freedom of Information and Privacy Act and the rules governing the release of official government information to the general public for both classified and unclassified information.
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Hearing Office Support Services:
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  • Inprocess new cases by preparing case files per month and entering the information into the DOHA Hearing Office Case Tracking System. Cases consist of ISCR/ADP clearance cases, military and civilian clearance cases, cases heard under HSPD12, TRICARE appeals, and Special Education Due Process hearings.
  • Assist all Judges at all stages of the due process hearing or written record case; will produce error free work to include:
  • Issue notices of hearings and contact applicants and appellants about scheduling and access;
  • Search and reserve courtrooms or hearing rooms throughout the CONUS for DOHA hearing location;
  • Set up VTC or online video (e.g. Teams, etc.) for remote hearing and troubleshoot VTC /online video problems;
  • Perform Case Tracking System database management;
  • Prepare final decisions for issuance; forward decisions with appropriate correspondence to the parties; prepare case file and redacted decisions for Hearing Office records; and
  • Prepare errorfree electronic decisions that are Section 508 compliant for publication.
  • Hearing Office Administrative Litigation Support Specialists will handle sensitive information and personally identifiable information within established regulations and procedures and will take precautions to ensure the DOHA Hearing Office does not mishandle sensitive information and personally identifiable information. Work requires knowledge of policies and procedures relating to industrial personnel security cases, as well as the ability to manage a large case load of ISCR, ADP, personal appearance, HSPD 12, TRICARE, and Special Education Due Process hearing cases and other work and deploy resources to accomplish the mission in the quickest and most efficient manner possible.
  • Hearing Office case support includes, but is not limited to, litigation support, document preparation and organization, document filing, mailing, and making appropriate entries to the case tracking system. All of this must be done with experience in, and mastery of, the Freedom of Information and Privacy Acts, the personnel security administrative litigation process under DoD Directive and other applicable security clearance and administrative process regulations and the safeguarding and handling for PII and other highly sensitive information and in compliance with Section 50
  • Receive reports for adjudication and record cases in the appropriate computer databases, utilizing the Defense Information System for Security (DISS), and the specific DOHA webbased case tracking system.
  • Read and analyze reports for adjudication to determine whether scope of investigation meets specific DOHA investigative standards; prepare memoranda of findings and correspondence in accordance with DOHA processes, and make appropriate entries into databases, utilizing DISS and the specific DOHA webbased case tracking system.
  • Anticipate and meet the needs of individual Due Process Applicants/Appellees and DOHA Division leadership and attorneys independent of Government supervision.
  • Ensure all work products clearly demonstrate a clear understanding of the Hearing Office's contribution to the overall customer mission and clearly articulate understanding of general security administration and all applicable guidelines, regulations and directives.
  • Perform analysis of case files to determine completeness; initiate correspondence for government signature; perform errorfree work; track and perform followup action to ensure case completeness prior to submission of any case; handle sensitive information, credit reports, derogatory information and other personally identifiable information with no errors.
  • Summarize case documentation/files and manage related filing, mailing, and tracking in applicable casetracking system(s).
  • Resolve inquiries from due process applicants and appellants, providing detailed information Deliver flawless reports, correspondence and ot
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