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    Administrative Assistant - New York, United States - Russell Tobin

    Russell Tobin
    Russell Tobin New York, United States

    5 days ago

    Russell Tobin background
    Banking / Loans
    Description

    Administrative Assistant

    Location: New York, NY

    Salary: $50k - $75k

    We are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested.

    Responsibilities:

    • Provide administrative support to executives, managers, and team members.
    • Manage calendars, schedule appointments, and coordinate meetings and conference calls.
    • Prepare and distribute correspondence, memos, letters, and reports.
    • Maintain and organize physical and electronic filing systems.
    • Handle incoming and outgoing mail and packages.
    • Answer and direct phone calls in a professional manner.
    • Coordinate travel arrangements and accommodations for staff members.
    • Assist with event planning and coordination for internal meetings and client events.
    • Order and maintain office supplies and equipment.
    • Assist with special projects and other duties as assigned.

    Qualifications:

    • High school diploma or equivalent; associate or bachelor's degree preferred.
    • Previous experience in an administrative role, preferably in a financial or corporate environment.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent communication skills, both verbal and written.
    • Strong organizational and time management skills.
    • Ability to multitask and prioritize tasks effectively.
    • Attention to detail and accuracy in work.
    • Professional demeanor and positive attitude.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
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