- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, partners, and employees.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Assist in the preparation of agendas and documentation for executive meetings, ensuring timely distribution and follow-up on action items.
- Conduct research and compile data as needed for various projects and initiatives.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and projects are completed accurately.
- Anticipate the needs of the CEO and proactively address them to facilitate their workflow and productivity.
- Perform general administrative tasks such as answering phones, managing correspondence, and filing documents.
- Bachelor's degree preferred.
- 7+ years of experience as an Executive Assistant or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently with minimal supervision while also functioning as part of a collaborative team.
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Executive Assistant to Chief Executive Officer - Oak Brook, United States - Mack & Associates, Ltd.
Description
A industry leader within the distribution and manufacturing space is seeking an Executive Assistant to support our C-Level Team. We are looking for a highly organized Executive Assistant who thrives in a fast-paced environment and is eager to take on the exciting challenges of supporting our CEO and Executive Team. As the right-hand person to our CEO, you'll be at the epicenter of our operations, providing indispensable support and a wide range of administrative tasks like calendar, travel, and meeting coordination as well as expense reporting. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of administrative and executive support tasks with professionalism and discretion and someone that thrives in an entrepreneurial environment. The compensation range for this role is up to 125K/yr. The offices are located in Oakbrook, Illinois and this role does have hybrid flexibility with an in office presence of 2- 3days a week.
Responsibilities of the Executive Assistant to the CEO:
Requirements of the Executive Assistant to the CEO:
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