Office Manager - Oak Brook, United States - Livewire

Livewire
Livewire
Verified Company
Oak Brook, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Duties and Responsibilities:


  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
  • Human Resource duties: sign up new employees, manage employee files.
  • Keeps management informed by preparing, reviewing, and analyzing reports, summarizing information, identifying trends.
  • Administer, oversee, and coordinate administrative policies and procedures.
  • Complete and submit documents for project bids and preproject planning.
  • Establish and monitor procedures for recordkeeping.
  • Ensure security, integrity, and confidentiality of data.
  • Partner with marketing vendor as necessary to support all company marketing medias, including website, social sites, and branding materials.
  • Coordinate, plan, and host company events and internal training sessions.
  • Provide general company information to clients and the public and direct communications to the proper internal team members.
  • Directly assisting Executive Team with creating and rolling out company initiatives
  • Provide interdepartmental coordination and support as needed.
  • Any other assigned duties to support company growth.

Skills:

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_Communication skills_: Must be able to communicate clearly with a wide variety of individuals to effectively discuss issues, collaborate across teams, and explain policies and decisions to those within and outside of the organization.
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_Computer and technology skills: _To perform this role successfully, an individual must be highly proficient in all MS Office programs and have skillful mastery of Word and Excel. Comfort with technology and being open to considering and learning new systems that may add value to the organization is imperative.
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_Organization skills: _To perform this role successfully, an individual must be well organized and planned. Have the ability to successfully manage a busy workday to ensure productivity is maximized, deadlines are met, resources are coordinated, and problems are solved.


Education, Experience, and Qualifications:


  • Minimum of 5 years administrative experience
  • Bachelor's degree in business administration or marketing (preferred)
  • Construction background (preferred)
  • Bilingual preferred (Spanish)
  • Microsoft Office Suite proficient, Excel expert
  • High energy, positive disposition
  • Professional demeanor and customeroriented attitude
  • Strong written and oral communication skills
  • Highly organized
  • Highly meticulous and selfmanaged
  • Able to work in a demanding environment.
  • Able to multitask
  • Able to take direction from multiple personnel.
  • Must submit to background check and MVR.

Physical Requirements:


  • Must be able to sit for extended periods of time performing desk work.
  • Must be able to lift and carry up to 10 lbs.

Compensation and Benefits:


  • Competitive salary
  • Full health, dental, and vision
  • 401k
  • Group life insurance.
  • Employee Assistance Program (EAP)
  • Paid vacation time
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