Executive Office Personnel - Romeoville, United States - Valley View Community Unit School District 365U

Valley View Community Unit School District 365U

Verified Company

Romeoville, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 11465

Position Type:

Secretarial/Clerical/Executive Office Personnel
Date Posted:

5/22/2024
Location:

Wood View Elementary School
Closing Date:
Until Filled

VACANCY:

The Valley View Public School District is seeking an individual to fill a full time Executive Office Personnel position.

-
JOB SUMMARY:

Reports to the Principal
Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors, scheduling meetings; sorting and distributing U.

S and Inter-District mail; typing correspondence:
filing, preparing and initiating Parentlink calls; completing data entry; distributing supplies; and preparing/distributing parent event flyers.

Additional responsibilities will be assigned to certain areas such as, but not limited to: Principal's office, Assistant Principal's office, Student Services, Attendance, Bookstore, Phoenix Program and Registrar.
Each supervisor will assign specific duties from the list below related to the various roles within their building and department, as needed. This list is not meant to be all inclusive, but to define the essential functions of this position.
Organize, maintain and manage school budget and reconcile on a monthly basis.
Perform purchasing functions.
Administer the school Trust Account, pay bills associated with the Trust Account, etc.
Act as building registrar by requesting and forwarding records, creating and maintaining cumulative health file and complete entry of daily add and drops.
Facilitate Fee Keeper responsibilities, which include handling of all student fees, data entry, posting and submission of funds, maintaining the collection website, generating fee letters, managing installment plans and coordinating "Back to School Day".
Create and/or manage the annual school calendar.
Facilitate the building's new employee process.
Prepare and organize parent teacher conferences and provide support for administrators, staff and parents, as needed.
Prepare for school parent events, may include ordering refreshments, updating information for parents, initiating Parentlink reminder calls and accepting school fees.
Organize and manage the "Back to School Day", as needed.
Schedule buses for approved field trips using the Versatrans scheduling program.
Organize major student events throughout the school year.
Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
Attend evening events, as requested.
Perform other duties, as assigned.

QUALIFICATIONS/SKILLS:

Minimum of high school diploma or G.E.D. equivalent
2 years of college or comparable business school, preferred
At least 3 years or more of secretarial experience, preferred
Must demonstrate a high level of confidentiality
Must have knowledge of basic accounting principles
Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems
Must possess excellent organizational skills
Effective communication skills with a high level of sensitivity and tact in person and on the phone
Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products
Must be highly organized and be able to work with little or no supervision
Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines
Must be able to handle stressful situations with professionalism
Ability to work collaboratively with administration, staff, and stakeholders
Serve as a role model for all students and perform duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.

WORKING CONDITIONS:
The work year for this position is 228 days. The salary is paid in accordance with the current office personnel salary schedule. The District offers excellent fringe benefits including life, health and dental insurance.
Equal Opportunity Employer
JobID: 11465

Position Type:

Secretarial/Clerical/Executive Office Personnel
Date Posted:

5/22/2024
Location:

Wood View Elementary School
Closing Date:
Until Filled

VACANCY:

The Valley View Public School District is seeking an individual to fill a full time Executive Office Personnel position.

-
JOB SUMMARY:

Reports to the Principal
Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors, scheduling meetings; sorting and distributing U.

S and Inter-District mail; typing correspondence:
filing, preparing and initiating Parentlink calls; completing data entry; distributing supplies; and preparing/distributing parent event flyers.

Additional responsibilities will be assigned to certain areas such as, but not limited to: Principal's office, Assistant Principal's office, Student Services, Attendance, Bookstore, Phoenix Program and Registrar.
Each su