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    Administrative Assistant - New York, United States - Pfizer

    Pfizer
    Pfizer New York, United States

    3 weeks ago

    Default job background
    Full time
    Description

    ROLE SUMMARY

    Why Patients Need You

    A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

    What You Will Achieve

    This role will provide administrative support to the SCD Marketing team(Marketing Team Lead and 14 team members)

    This includes scheduling meetings and appointments; developing custom spreadsheets, presentations, Word documents, MS Office Org charts and travel arrangements as requested. This role will enter and reconcile financialrequisitions. The role will also support on-boarding activities and personnel development/training activities.

    This role is critically integrated in the operational support function and be a significant contributor to the coordination and execution, and support of department operational goals.

    This role will focus primarily on supporting the SCD marketing team. Strong communication and collaboration skills are critical to this role and to ensure an efficient operational team. This role will coordinate services either internally or through an outsourced service. They will be responsible for managing records and files, responding to email and scheduling meetings, amongst other things.

    As part of the administrative support team, this role will be recognized as an advisor to other colleagues due to their comprehensive knowledge and skills in their area and understanding of the larger organization. They will be innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. They will encourage collaboration and communication within the team and across groups to influence desired outcomes. They will train others and provide guidance to the team that helps the team achieve our goal of creating breakthroughs that change patients' lives.

    This individual will help in organizing team meetings, help with expense reports, catering for meetings, project creation in systems (e.g. Ariba), manage vendors, work on invoicing, and submit SOWs working with Procurement

    This position reports to the Sr. Director, US SCD Marketing Lead.

    ROLE RESPONSIBILITIES

  • Serve as the key point of contact for administrative support and activities related to the SCD Mmarketing Team.
  • Handle all duties with a high degree of integrity, professionalism, and confidentiality.
  • Create agendas and schedule and plan meetings across multiple calendars
  • Assemble PowerPoint or other presentation materials and plan / arrange for any meals/refreshments needed.
  • Organize travel arrangements, reconcile expense reports, an provide interface for applications for Corporate AE cards as necessary.
  • Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
  • Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed.
  • Manage/Open purchase orders through Pfizer's Ariba system and tracking invoices.
  • Manage set-up and logistics for large or off-site meetings.
  • Identify, evaluate, and partner with cost-effective vendors in the execution of the activities.
  • Ensure accuracy of work and use judgment to determine work methods in different situations.
  • Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
  • Suggest and implement process improvements for administrative tasks.
  • Prepare team communication material as required.
  • Support on-boarding activities and team development and training.
  • Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
  • Provide administrative support and serve as backup administrative support for other departments, when necessary.
  • Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
  • Support activities associated with site / department operational /cultural transformation goals.

    • BASIC QUALIFICATIONS

  • High School Diploma or GED.
  • 6+ years' experience.
  • Demonstrated planning and organizing skills.
  • Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
  • Excellent attention to detail and interpersonal skills.
  • Excellent judgment as well as the ability to work with confidential documents and information.
  • Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, MS Office and other features.
  • Prior experience as an Administrative Assistant or providing administrative supportto executive leadership in a global organization preferred but not necessary.
  • Knowledge of the pharmaceutical industry and healthcare environment preferred but not necessary.
  • Exposure to SAP, Ariba, Concur, WorkDay preferred but not necessary.

    • Work Location Assignment: On Premise

    LAST DAY TO APPLY: 05/13/2024

    The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | ). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The US salary range provided applies only to the United States - New York - New York City location.

  • The hourly salary for this position in United States - Pennsylvania - Collegeville is $26.61 to $44.35 .
    • The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | ). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

    Relocation assistance may be available based on business needs and/or eligibility.

    Sunshine Act

    Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

    EEO & Employment Eligibility

    Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

    Administrative#LI-PFE
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