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    Sr. Administrative Assistant - Chicago, United States - Hebrew Theological College

    Hebrew Theological College
    Hebrew Theological College Chicago, United States

    1 week ago

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    Description
    Overview


    The Office of the Dean is seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Deans at the women's college of HTC.

    The successful candidate will play a crucial role in ensuring the efficient operation of the Deans' office, managing administrative processes, and facilitating effective communication within the university community.

    Responsibilities


    • 1.

    Calendar Management:

    • Coordinate and manage the Dean's schedule, including appointments, meetings, and events.
    • Prioritize and schedule appointments, ensuring optimal use of the Dean's time.
    2.


    Communication and Correspondence:

    • Serve as the primary point of contact for internal and external inquiries directed to the Dean's office.
    • Draft and edit correspondence, reports, and other documents on behalf of the Dean.
    3.


    Meeting Coordination:

    • Organize and coordinate meetings, conferences, and special events.
    • Prepare meeting agendas, attend meetings, and document minutes as needed.
    4.


    Travel Arrangements:

    • Make travel arrangements for the Dean, including booking flights, accommodations, and coordinating logistics.
    5.


    Data Management:

    • Maintain and update confidential records, databases, and files.
    • Generate reports and presentations as needed.
    6.


    Special Projects:

    • Assist in special projects and initiatives as assigned by the Deans.
    • Conduct research and gather information to support decision-making processes.
    Qualifications

    Degrees


    • Bachelor's degree in business administration, communications, or a related
    Skills


    • Proven experience as an administrative assistant or in a similar role, preferably in an academic
    • Exceptional organizational and multitasking
    • Strong written and verbal communication
    • Proficiency in Microsoft Office Suite and other relevant
    • Ability to handle sensitive information with discretion and maintain
    • Excellent interpersonal skills and the ability to work effectively with diverse
    • Ability to solve complex problems and meet deadlines.
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