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    Executive Administrative Assistant - San Jose, United States - Randstad USA

    Randstad USA
    Randstad USA San Jose, United States

    3 weeks ago

    Randstad USA background
    TEMPORARY, Full time
    Description
    Our client is a world leader in innovating memory and storage solutions that inspires the world to communicate and advance faster. They are currently hiring an Executive Administrative Assistant to join their team in San Jose. As an Executive Administrative Assistant you will be proactive and highly organized to provide comprehensive support to the Vice President of Advanced Memory Systems. You will be responsible for managing a dynamic calendar, coordinating meetings, handling travel arrangements, and assisting with various administrative tasks to ensure smooth operations within the department. If you have at least 10 years of experience then this is the role for you.

    salary: $50 - $65 per hour
    shift: First
    work hours: 8 AM - 5 PM
    education: Bachelors

    Responsibilities

    As a Executive Administrative Assistant job duties include:
    • Coordinating internal & external meetings, including staff meetings, quarterly reviews, vendor & customer meetings.
    • Managing virtual meetings & Zoom scheduling, ensuring seamless connectivity & communication.
    • Handling all travel arrangements, including flight bookings, hotel accommodations, and car rentals for domestic and international travel.
    • Submitting expense reports & receipts in a timely manner, ensuring accuracy and compliance with company policies.
    • Assisting with organizing team events, including coordinating logistics, managing RSVPs, and catering arrangements.
    • Providing support for new hires, including scheduling onboarding meetings, arranging workspace and equipment, and serving as the administrative point of contact. Skills:
      • 10 + years working as an Executive Assistant to a VP in the Engineering Field.
      • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
      • Excellent communication and interpersonal abilities, with a professional demeanor.
      • Proficiency in Microsoft Office Suite and calendar management software.
      • Ability to maintain confidentiality and handle sensitive information with discretion.
      • Flexibility to adapt to changing priorities and work effectively in a fast-paced environment. Join our team as an Executive Administrative Assistant and play a vital role in supporting the VP in driving success and innovation within our organization.

        Skills
      • Executive Assistant
      • MS Office
      • Expense Reporting
      • Creating Presentations
      • Oral Communication
      • Web Conferencing
      • Written Communication
      • Executive
      • Handling Confidential Information
      • Scheduling Appointments
      • Preparing Agendas
      • Maintaining Calendars
      • Organization
      • Google for Business Suite
      • Multi-tasking
      • Administrative Duties
      • Organizational Skills
      • Scheduling
        Qualifications
      • Years of experience: 10 years
      • Experience level: Experienced
        Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

        Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

        At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

        Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

        Applications accepted on ongoing basis until filled.

        Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

        We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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