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    Administrative Assistant - Santa Clara, United States - Trilyon, Inc.

    Trilyon, Inc.
    Trilyon, Inc. Santa Clara, United States

    2 weeks ago

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    Description

    Job Description

    Trilyon, a pioneer in global workforce solutions and staffing services for over 15 years, specializes in domains like Cloud technology, Salesforce, AI, Machine Learning, and Technical Writing. Currently, there is an opportunity for a Senior Administrative Assistant at a prominent multinational corporation.

    Position: Senior Administrative Assistant

    Location: Santa Clara, CA (On-Site)

    Duration: 4+ Months

    Role:

    • Dynamic and proactive Department Administrative Assistant needed to join the Client Data Center GPU & Accelerated Processing organization. Responsibilities include project coordination, calendar and meeting management, travel arrangements, purchasing, report preparation, and expense reporting. Collaboration with executive assistants and chiefs of staff to support various management levels, customers, and employees is essential.

    Qualifications:

    • The ideal candidate will have exceptional organizational and multitasking skills, serving as a reliable backup to Executive Assistants. Successful navigation in a complex C-Suite environment requires dedication to continuous improvement and a proactive approach to anticipating departmental needs.

    Key Responsibilities:

    • Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara.
    • Interact with executive management, customers, and visitors.
    • Manage financial processes, including budgets, contracts, and vendor relations.
    • Ensure timely submission of expense reports for executives.
    • Coordinate supply inventory, equipment maintenance, and procurement.
    • Support IT new hire onboarding and address departmental needs.
    • Act as a backup for Executive Assistants in calendaring and coordination of meetings and travel.
    • Utilize business operations knowledge to enhance organizational efficiency.
    • Demonstrate flexibility, responsiveness, judgment, and initiative in all tasks.

    Preferred Experience:

    • Bachelor's Degree or equivalent experience
    • Proven track record in supporting large teams, including executive-level leaders
    • Proficiency in office tools like PowerPoint, Excel, and SAP
    • Strong organizational skills and ability to multitask and prioritize effectively
    • Excellent communication and customer service skills
    • Ability to collaborate with diverse stakeholders
    • Experience in executive administrative support
    • Exhibit flexibility, responsiveness, and strong relationships building
    • Equal Employment Opportunity:

      Trilyon is dedicated to fairness and respect for all individuals, upholding diversity in its team. Employment decisions are unbiased and not influenced by any protected characteristic. Diversity drives innovation, enhancing service quality and client relationships.

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