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    Administrative Assistant - Santa Clara, United States - netPolarity, Inc. (Saicon Consultants, Inc.)

    netPolarity, Inc. (Saicon Consultants, Inc.)
    netPolarity, Inc. (Saicon Consultants, Inc.) Santa Clara, United States

    2 weeks ago

    Default job background
    Human Resources
    Description

    Hi,

    I would like to set up a time to discuss the potential opportunity below:

    Role: Administrative Assistant

    Location: Santa Clara, CA

    The Role:

    We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the client's Data Center GPU & Accelerated Processing organization. Your duties will include, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting. As a pivotal member of our administrative team, you will thrive in a fast-paced, collaborative environment, partnering with executive assistants and chiefs of staffs to support a wide range of management levels, customers, and employees.

    The person:

    The ideal candidate will possess exceptional organizational and multitasking skills, serving as a reliable backup to our Executive Assistants in confidently navigating a complex C-Suite environment. Your dedication to continuous improvement and proactive approach will be instrumental as you anticipate departmental needs and prioritize time, requests, schedules, and information.

    Key Responsibilities:

    • Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara, accommodating onsite, hybrid, and traveling employees.
    • Interface with executive management, customers, and visitors, redirecting inquiries and issues as needed.
    • Manage departmental financial processes, including budgets, contracts, purchase orders, payments, and vendor relations Facilitate expense reporting and ensure timely submission for assigned executives.
    • Oversee inventory and procurement of departmental supplies and coordinate equipment or facility maintenance.
    • Handle IT new hire onboarding and support various departmental needs, including awards, onsite catering, and IT resources.
    • Serve as a backup for Executive Assistants, especially in executive calendaring and coordination of internal offsite meetings, customer events, and travel arrangements.
    • Understand business operations and use this expertise to help improve operations and overall efficiency of the organization Exercise judgment and initiative, demonstrating flexibility and responsiveness in all tasks.

    Preferred Experience:

    • Bachelor's Degree or equivalent level of experience Proven track record of supporting large teams, including executive-level leaders.
    • Experience in departmental or executive administrative support.
    • Proficiency in a range of office automation tools and software, including PowerPoint, Excel, Word, SharePoint, and SAP.
    • Ability to collaborate effectively with diverse stakeholders and manage multiple tasks simultaneously.
    • Excellent customer service and composure under pressure.
    • Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects in a timely manner.
    • Effective written and verbal communication skills with co-workers, clients, and customers at all levels.
    • Demonstrated ability to partner well with others and build strong, effective relationships.
    • Demonstrated ability to exercise judgment and initiative, with a high degree of flexibility and responsiveness.

    Academic Credentials:

    • Bachelor's Degree or equivalent level of experience
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