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    Administrative Assistant - San Jose, United States - Triangle Fastener Corporation

    Triangle Fastener Corporation
    Triangle Fastener Corporation San Jose, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Triangle Fastener Corporation is a fast-growing wholesale distributor that has been serving the construction industry in the US and beyond since 1977. We are currently seeking a full time Administrative Assistant to join us at our office in San Jose, CA. This position is ideal for an ambitious individual who can thrive in a fast-paced environment while working in collaboration with supportive and knowledgeable professionals.

    As a Triangle Fastener Corporation employee, you can expect a team-oriented environment with plenty of benefits such as:

    • Excellent Medical, Dental, Vision, and Voluntary Supplemental Insurance
    • Paid vacation days, paid personal days, and immediate eligibility for Paid Holidays
    • Company funded disability and life insurance
    • Consistent employer contribution to 401k

    Position Details:

    The Administrative Assistant position is responsible for providing administrative and clerical support while actively contributing to resolving local customer and service-related matters.

    The essential functions include, but are not limited to the following:

    • Efficiently complete administrative tasks such as billing customers, managing orders and quotations, and providing necessary proof of delivery documentation as required.
    • Process customer credits, deductions, and proactively investigate and resolve outstanding customer issues, ensuring excellent customer service.
    • Collaborate closely with the branch staff to promptly address and rectify inventory-related concerns and make necessary adjustments.
    • Accurately key and approve daily transactions, encompassing activities like supplier returns, customer returns, and miscellaneous billings and credits.
    • Diligently enforce and execute all company policies specific to the local branch, fostering compliance.
    • Regularly review and analyze daily reports to track and monitor key operational metrics.
    • Carefully review and electronically submit vendor invoices to Corporate for timely payment processing.
    • Facilitate the processing of customer credit applications, ensuring they meet corporate credit approval criteria.
    • Responsibly manage incoming phone calls, providing prompt and professional assistance.

    *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Qualifications:

    REQUIRED

    PREFERRED

    Experience

    2+ years of prior experience in administrative assistant position, or related position

    Education

    High School Diploma/GED

    Associate degree in business or equivalent level of prior relevant experience

    Additional Skills/Notes

    • Proficient in Microsoft Office Suite including Word, Excel, and Outlook
    • Strong organizational skills
    • Demonstrated customer service orientation
    • Effective communication skills, both written & verbal
    • Collaborator working to achieve common goals
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