- Provides high-level, strategic oversight of schedule and engagements including triaging and confirming internal and external invitations; developing and communicating agenda and meeting expectations; and leading follow-up with meeting participants for resulting deliverables.
- Acts as a primary point of contact for internal and external stakeholders, facilitates efficient communication within the BFI team, and coordinates meetings, events, and travel arrangements to ensure seamless operations.
- May coordinate academic program activities, manage work priorities, and ensure timely and accurate execution of tasks, with a focus on Saieh Fellows initiatives.
- Manages faculty member's day-to-day expenses, reconciles expense reports, and works in collaboration with the finance administrator to solicit and process travel reimbursements, honoraria and other internal and external receivables, ensuring timely dispersal of obligated payments using GEMS.
- Stays informed of activities relating to University programs and initiatives, apprising the faculty of issues when deemed necessary.
- Guides projects from onset to completion, with a particular focus on the faculty member's many external, internal, and publication related deadlines, accountable to ensure deadlines are monitored, and met on time. May be responsible for obtaining permissions and copyright registrations.
- Organizes on- and off-campus business meetings and business dinners for the Director of BFI and Executive Director, including travel arrangements and itineraries.
- Offers confidential and elevated administrative assistance to a key executive and leaders within the institute, remaining attuned to university programs and initiatives.
- Ensures seamless information exchange between the leader's office and the University, addressing pertinent issues as needed.
- Produces specialized reports and summaries, contributes to daily office operations, and aids in formulating administrative objectives and policies. Skillfully maintains the leader's calendar, exercising discernment and judgment in prioritizing tasks and optimizing the leader's schedule.
- Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
- Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
- Performs other related work as needed.
- Four-year bachelor's degree in a related field.
- Background supporting faculty.
- Calendaring, planning special events, and scheduling complex appointments and high-profile meetings.
- Coordinating complex domestic and international travel.
- Obtaining visas for international travel.
- Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word. Experience in project management.
- Demonstrated knowledge of university financial systems, Buysite, and purchase order (PO) process.
- Familiarity with University financial policies and procedures and with domestic and international tax regulations.
- Excellent organizational and analytical skills with high-level of accuracy and sharp attention to detail.
- Superior interpersonal skills and work effectively with a wide range of individuals and constituencies in a diverse professional environment.
- Demonstrated excellence in written and verbal communication.
- Handle highly confidential and sensitive materials and situations.
- Effectively manage a heavy workload, competing priorities, and tight deadlines.
- A quick, self-learner with ability to initiate, organize, prioritize and complete multiple, high-level projects. Meet tight deadlines and work effectively with minimal supervision in a fast-paced environment.
- Demonstrated ability to anticipate and respond to future needs.
- Works well independently and in a team environment.
- Use appropriate resources and follow an issue through to resolution.
- Demonstrated sound judgment with the ability to solve problems and make effective decisions.
- Resume/CV (required)
-
Executive Assistant
1 week ago
NinjaTrader Chicago, United States**About You**: · As an Executive Assistant, you will provide support to our Executive Team. You will schedule meetings and events through Outlook, organize travel and accommodation, take meeting minutes, and other organizational tasks. In addition, you will provide support for Ex ...
-
Executive Assistant
3 days ago
fairlife Chicago, United Statesfairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. · With nearly $2B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes**:fairlife ultra-filtered ...
-
Executive Assistant
1 week ago
Visual Comfort & Co. Chicago, United States**Responsibilities**: · - Provide comprehensive administrative support to the Executive, including managing calendars, scheduling meetings, and organizing travel arrangements · - Act as a liaison between the Executive and internal/external stakeholders, demonstrating professional ...
-
Executive Assistant
2 days ago
Dworkin and Maciariello Chicago, United States**Executive Assistant | The Illinois Hammer Injury Law Firm** · **Salary Range**: $60,000 - $70,000 annually · **Location**:Chicago, IL (Local residents only) In-Person · **Schedule**:Full-Time · **Reports to**: Chief Executive Officer & Chief Marketing Officer · **Position Overv ...
-
Executive Assistant
5 days ago
CINQCARE Chicago, United States**CINQCARE** · **Executive Assistant & Market Operations Coordinator** · **Position Description** · **Overview** · The Executive Assistant reports to the IL Region Market President with accountability for providing strategy, judgment, organization, and evidenced-based analysis to ...
-
Executive Assistant
1 week ago
Marex Chicago, United StatesDiversified. Resilient. Dynamic. · Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. · The Group provides comprehensive breadth and depth of coverage ...
-
Executive Assistant
1 day ago
Nextpoint Chicago, United States**Join Us At Nextpoint** · **Who We Are and What We Offer** · Nextpoint delivers transformative software and services for all law-kind. Our award-winning team is 100% focused on making it simple, fluid, and affordable for law firms of all sizes to win the day, with streamlined eD ...
-
Executive Assistant
4 days ago
People Architectural Group, LLC Chicago, United States**Primary Purpose**: · The Executive Assistant provides administrative support to CHRO, handling a variety of tasks to ensure the smooth functioning of the executive's office and facilitating efficient workflow. · **Responsibilities and Duties**: · - **Calendar Management**: Coor ...
-
Executive Assistant
3 days ago
Saint Anthony Hospital Chicago, United States**About us** · Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · **Job Overview**: · **Responsibilities**: ...
-
Executive Assistant
4 days ago
Saint Anthony Hospital Chicago, United States**About us** · Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · **Job Overview**: · **Responsibilities**: ...
-
Executive Assistant
4 days ago
B C Ziegler & Co Chicago, United States**POSITION OVERVIEW** · Ziegler is seeking an Executive Assistant to play a vital role in our firm's investment banking operations. This individual will be directly responsible for managing the administrative needs for our Head of Investment Banking/Head of Senior Living. Also, w ...
-
Executive Assistant
1 week ago
The Chicago Housing Authority Chicago, United StatesUnder limited supervision, performs a full range of administrative and operations support of considerable difficulty and involving some independent judgment. Responsibilities performed are of a highly responsible and confidential nature to provide continuity, efficiency, and clea ...
-
Executive Assistant
5 days ago
American Medical Association Chicago, United States**Chicago, IL (Hybrid)** · The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a hea ...
-
Executive Assistant
2 days ago
The University of Chicago Chicago, United StatesDepartment · Booth Deputy Dean Skinner · About the Department · The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school ha ...
-
Executive Assistant
1 week ago
Morningstar Chicago, United States**The Role**: · The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, ...
-
Executive Assistant
3 days ago
Southern Graphic Systems, LLC Chicago, United States**General Overview**: · The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works ind ...
-
Executive Assistant
2 days ago
My Block My Hood My City Chicago, United StatesMy Block My Hood My City is seeking an Executive Assistant to join our team · - **Summary**:_Reporting directly to the CEO, the Executive Assistant (EA) provides executive support, and serves as the primary point of contact for internal and external constituencies on all matters ...
-
Executive Assistant
2 days ago
DRW Chicago, United States**DRW** is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our o ...
-
Executive Assistant
1 day ago
Boston Consulting Group Chicago, United States**WHAT YOU'LL DO**: · You are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 50-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #1 ...
-
Executive Assistant
1 day ago
ARCO a Family of Construction Companies Chicago, United StatesABOUT YOU: · Are you extremely organized? Do you take a proactive approach to solving problems? Do you enjoy a wide array of projects? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes" then we have an opportunity that will excite you. Wh ...
Executive Assistant - Chicago, United States - University of Chicago
Description
DepartmentBFI - Administration
About the Department
The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact.
BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe.
BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School. For more information visitJob Summary
The Executive Assistant will independently manage multiple administrative and management tasks, providing high-level support to organizational leadership to the Director of the Becker Friedman Institute.
The Executive Assistant must be able to provide a wide variety of exceptional strategic support and project assistance including scheduling and coordinating high-priority meetings, organizing meetings and workshops, running special events, and maintaining calendars, while upholding confidentiality and exercising discretion in handling sensitive matters.
This position provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others.
Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided.
May ensure the correct functioning of facilities, office and/or business support services.Responsibilities
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
* Certifications:* Preferred Qualifications
Education:
Experience:
Technical Skills or Knowledge:
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
The Report can be accessed online at:
Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.