office coordinator - Irving, TX, United States - PDS Tech Inc

PDS Tech Inc Irving, TX, United States

2 weeks ago

Description

PDS Tech Commercial, Inc. is seeking candidates for an Office Coordinator in Irving, Texas. - Part-Time

Job Title:

Office Coordinator

Job Type:

Full time; Contract _(6-8 weeks)_

Schedule:

Onsite _(Part-Time 20-32 hours per week)_

Location:

Irving, TX 75063

Pay Rate:

$18.00-$24.00/hour

Job Description:
Seeking an organized and proactive
Office Coordinator to join our team.

The Office Coordinator will play a crucial role in maintaining the efficient operations of our office, ensuring smooth communication, visitor management, and overall office functionality.

The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities include but are not limited to:

Manage Phone Lines:

Transfer calls as needed, take messages, and answer office-related questions.

Manage Incoming and

Outgoing Visitors:
Ensure visitors sign in, provide badges, assist with office navigation, and collect badges upon departure.

Manage Incoming and

Outgoing Packages/Mail:
Collect and distribute mail and packages to necessary teammates within the office.

Prepare and create FedEx or USPS labels for shipments for IT.

Office Supply and Kitchen Inventory/Ordering:

Maintain inventory of office and kitchen supplies and place orders as needed.

Office Organization:

Organize swag closet, kitchens, front areas of lobbies, and meeting rooms.

Proper Postings:

Ensure accurate and up-to-date postings on walls including HR posters, safety posters, evacuation templates, and floor plans.

Building Management and Contractors:

Liaise with building management and contractors for miscellaneous construction purposes.

Manage Office Lunches:

Order, set up, and clean up office lunches.

Wellness Wednesdays:

Organize activities and initiatives for Wellness Wednesdays.

Coordinate Monthly Birthday Parties:

Arrange for cakes and celebrations for in-office birthdays.

Support Office Events:

Assist in setting up office events organized by the training and communication team.

Holiday Decorations:

Coordinate decorations for various holidays throughout the year.

Assist with Graphics/Wall Requests:

Provide support with graphics and wall requests as needed.

Coordinate Safety Initiatives:

Assist with the coordination of safety initiatives such as fire drills, tornado drills, etc.

Manage Visitors:

Assist with meeting room set up and coordination, lunches, breakfasts, snacks, etc. for visitors.

Maintain/Shred/Organize Files

Minimum Qualifications:

High school diploma or equivalent; additional qualifications in Office Administration are a plus.
Experience in an administrative role or similar position.
Proficient in Microsoft Office Suite and office management software (e.g., MS Outlook, Excel, PowerPoint).

Preferred Qualifications:

Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Ability to work independently with minimal supervision.
Attention to detail and problem-solving skills.
Ability to maintain confidentiality and handle sensitive information with discretion.

Pay Details: $18.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.

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