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- Manages executive's calendar and schedule, including appointments and meetings. This includes scheduling and coordinating internal and external meetings on behalf of the executive.
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Executive Assistant - San Diego, United States - Singleton Schreiber, LLP
Description
Job Description
Job DescriptionEXECUTIVE ASSISTANT
JOB DESCRIPTION: Singleton Schreiber, LLP, is seeking an organized, proactive, and detail-oriented, Executive Assistant to support our Chief Client Officer/Chief Marketing Officer.
The executive assistant to the CCO/CMO serves as vital support system to not only the CCO/CMO, but also to the overall firm. The ideal candidate is responsible for undertaking a wide array of administrative tasks to enhance efficiency and productivity. Their role extends far beyond basic clerical duties, encompassing responsibilities that enable executives to focus on strategic decision-making and core business functions.
The ideal candidate will manage executives' schedules, prioritizing meetings, appointments, and travel arrangements, often navigating complex itineraries and last-minute changes with ease. Acting as a gatekeeper, they filter communications, screen calls, and manage correspondence, ensuring that the CCO/CMO stay informed and accessible to key stakeholders.
The executive assistant will play a pivotal role in information management, organizing documents, presentations, and reports, often requiring a high degree of discretion and confidentiality. They facilitate communication between departments, coordinating projects and disseminating critical information effectively.
In addition to administrative support, they may handle special projects, conduct research, and prepare agendas for meetings, contributing valuable insights and recommendations. Their adaptability and problem-solving skills are essential as they anticipate and address challenges proactively.
The ideal candidate shows flexibility, strong communication skills, meticulous attention to detail, and the ability to multitask, as these characteristics are essential traits for this role.
SALARY AND BENEFITS:
$70,000-$90,000
Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.
Singleton Schreiber, LLP offers a competitive compensation and benefits package including employer paid health, dental, and vision plans, childcare reimbursement, a transportation reimbursement program, paid parental leave, and a 401k.
DUTIES & RESPONSIBILITIES:
QUALIFICATIONS AND REQUIREMENTS:
NONDISCRIMINATION STATEMENT: Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.
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