Executive Administrative Assistant - San Diego, United States - Moore & Associates

Moore & Associates

Verified Company

San Diego, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Outstanding supplier of aggregate material and building materials seeks Executive Assistant to support the Regional VP/GM. This position will provide comprehensive administrative support to Regional & District Senior Leadership. This position will work in the Kearny Mesa/Miramar area of San Diego and will work in the office Monday-Friday.

Requirements:

Exercise independent judgment and discretion regarding confidential matters
Use advanced computer skills to create, modify and update presentations, write memos, plan conferences/meetings/company events, plan and prepare Regional & District VP meeting materials
Assist with Regional & District VP travel arrangements
Assist with Regional & District budgeting
Post/Communicate Regional/District organizational and policy changes
Interact with internal and external consultants, vendors, business leaders and employees
Participate and document Regional/District meeting minutes and communicate commitments from meeting notes to respective leaders
Organize and manage calendars, expense statements for Senior Regional & District Managers.
Organize, plan, coordinate, execute Regional/District meetings
Manage Region fleet in collaboration with Corporate fleet management team
Maintain explosives permit for Region
Oversee daytoday function/needs of the Regional/District offices
Selfstarter requiring mínimal supervision Experience
Minimum 5 years' administrative experience supporting senior level executives
Expert computer skills: Excel, Word, PowerPoint, Outlook, Internet and Visio
Effective verbal and written communication skills with both internal and external business contacts; excellent customer service skills
Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation
Ability to work with and handle confidential/nonpublic information
Selfstarter with professional demeanor, sensitivity to others and keen willingness to learn
Strong intellectual acumen and practical thinking