Executive Assistant - San Diego, United States - California Western School of Law
Description
Reporting to the Vice Dean of Academic Affairs (Vice Dean) and the Dean of Students, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice Dean and Dean of Students.
The Executive Assistant assists, advises, and represents the Vice Dean and Dean of Students and provides support for the day-to-day operations of both offices.
Description (includes but not limited to):
- Executive Support
- Provide gatekeeper role to the Vice Dean and Dean of Students. Triage student requests, answer student questions, and direct their concerns appropriately.
- Work closely with the Vice Dean and Dean of Students to keep them informed of upcoming commitments and keep them apprised of any student related concerns.
- Prepare budget variance reports for the Vice Dean and Dean of Student Offices.
- Maintain and organize filing systems including confidential student, personnel, faculty meeting, ABA, WSCUC, and AALS files along with archived records.
- Assist in the preparation of the annual operating budgets and approve faculty reimbursements.
- Manage submission of expense reimbursements, check requests, and corporate credit card support documentation to the Business Office.
- Track faculty travel and conference funding and provide reports upon request.
- Manage faculty membership for the ABA keep membership up to date.
- Coordinate the Faculty Point of Contact and Summer Assessment Opportunity programming.
- Prepare faculty adjunct contract spreadsheet and Honors Instructor information each trimester and submit to the appropriate departments for further processing.
- Assist with preparing for grade release each term including determining due dates and sending out grade information to faculty.
- Survey faculty for standing committee assignments and maintain record of standing and ad hoc committee membership.
- Student & Academic Affairs Support
- Assist with orientation programming and events.
- Assist the Professional Responsibility Committee as assigned.
- Maintain Vice Dean, Academic Affairs, and Dean of Students sections of the website and update information when necessary.
- Coordinate awarding of upper division academic merit and diversity scholarship awards.
- Prepare MCLE Letters after grade release.
- Process student petitions and other student requests.
- Manage the course evaluation process each trimester.
- Responsible for Special Projects as assigned (i.e., ABA Annual Questionnaire, research assignments, archiving information, WSCUC reporting and visits, etc.)
Qualifications:
- Bachelor's degree is required.
- At least five (5) years of progressively responsible experience in a high pace, deadline driven administrative support position.
- At least two (2) years of supervisory experience preferred.
- Experience working in higher education, law school, or lawrelated field strongly preferred.
- An equivalent combination of education and experience may be substituted.
- Strong commitment to customer service is essential with the ability to manage high stress situations.
- Demonstrated ability and interest in working with a diverse community.
- Commitment to working collaboratively and creatively.
- Proficient at managing multiple priorities and simultaneous demands while maintaining confidentiality of sensitive information.
- Must be wellversed in Microsoft 365 including Teams and other emerging technologies.
- Experience with data gathering and data analysis preferred.
Skills:
-
Experience in Microsoft Office Suite, including MS Word, Excel, Outlook, Teams, and PowerPoint
:
-
Proficient in technology including ability to create online forms and surveys
:
-
Skilled in editing and proofreading documents
:
-
Familiarity with website management, electronic communication and database systems, data analysis and interpretation required
:
-
Knowledge of Canvas or other Learning Management Systems is preferred
:
-
Aptitude for learning new technology.
Compensation:
$67, $72,000.00 Annual Salary
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the law school reasonably expects to pay for this position.
The Annual Full Pay Range may be broader than what the law school anticipates paying for this position, based on internal equity and budget.
The law school offers competitive benefits for eligible employees, including, but not limited to:
- Generous employer contribution for Medical, Dental and Vision Insurance (depending on which plan/level the employee elects).
- 403 (b) Employer Retirement contribution of 8% (up to 8k per year) Fully and immediately vested.
- Company Paid Life and AD&D Insurance.
- Paid Long-Term
More jobs from California Western School of Law
-
Executive Assistant
San Diego, United States - 1 week ago
-
Student Accounts Specialist
San Diego, United States - 2 days ago
-
Asst Dir Academic Achievement
San Diego, United States - 2 weeks ago
-
Asst Dir Academic Achievement
San Diego, United States - 1 week ago