- Perform administrative tasks for attorneys and the prosecution team, demonstrating knowledge of patent prosecution practices with minimal supervision.
- Assist in filing patent utility, design, and national phase applications electronically and on paper in the USPTO and foreign patent offices.
- Create and maintain physical and electronic files, draft reporting letters, and manage attorney dockets.
- Coordinate attorney calendars, schedule meetings, and make travel arrangements.
- Assist in time entry using firm software and adhere to client-specific instructions.
- Integrate new patent files into existing systems and maintain e-filing with the USPTO.
- Review attorney dockets, monitor deadlines, and take necessary actions for each file.
- Draft correspondences to clients regarding the status of US and foreign applications and patents.
- Edit complex documents accurately and efficiently using Microsoft Word.
- Provide general assistance to the patent prosecution team and projects when needed.
- Perform organizational tasks, including managing electronic files and following precise procedures.
- Manage attorney workflow through Timekeeper Work Queues and maintain client-specific electronic portals.
- Minimum of 5 years of experience in IP Patent Prosecution.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong attention to detail, accuracy, and organizational skills.
- Excellent written and verbal communication skills.
- Ability to work effectively in a team environment and adapt to changing priorities.
- Professional demeanor, sound judgment, and ability to maintain confidentiality.
- Problem-solving skills, initiative, and accountability.
- Flexibility to adjust hours as necessary to meet job responsibilities.
-
Administrative Assistant
1 day ago
Metra Chicago, United StatesMetra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service. · Metra's ope ...
-
Administrative Assistant
1 week ago
Kern Podiatric Group Chicago, United States**Administrative Assistant** · Kern Podiatric Group (KPG) has been providing comprehensive foot and ankle care to the greater Chicagoland area for over 33 years. We serve a largely senior population throughout northeastern Illinois in over 60 assisted living, skilled nursing, and ...
-
Administrative Assistant
1 week ago
Progress Rail East Chicago, United States**Job Purpose** · - Provide financial, administrative, and clerical support to the organization. This role includes controlling expenses by processing, verifying and reconciling invoices in a timely, accurate and efficient manner according to established policies and procedures. ...
-
Administrative Assistant
4 days ago
Healthcare Realty Chicago, United StatesHealthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Chicago medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. · Equal ...
-
Administrative Assistant
1 week ago
CCMSI Chicago, United StatesOverview: · At **CCMSI**, **we look for the best and brightest talent to join our team of professionals. As a leading Third Party Administrator in self-insurance services, we are united by a common purpose of delivering exceptional service to our clients. As an Employee-Owned Com ...
-
Administrative Assistant
3 days ago
Jacobs Engineering Group Inc. Chicago, United States**Your Impact**: · - Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facil ...
-
Administrative Assistant
1 week ago
International Sports Management Chicago, United StatesAdministrative Assistant needed in Downtown Chicago for Immediate Hire. · Responsibilities include: · - Manage a multi-line phone system · - Process sales contracts · - Generate Salesforce reports, etc. · - Assist with recruitment efforts (i.e., updating job posts, distributing r ...
-
Assistant Administrator
1 week ago
Lindsay, Pickett & Postel, LLC Chicago, United States**Key Responsibilities**: · - Prepare firm invoices for attorney review and uploading to client billing platforms. · - Handle physical check deposits to the firm's bank account. · - Assist in planning office events and client entertainment functions. · - Assist our Firm Administr ...
-
Administrative Assistant
1 day ago
Enterprise Peak Chicago, United States**Who We Are**: · We are an engineering advisory firm with a focus on R&D, software development, and technology integration. We approach all problem statements from a unique engineering perspective and deliver a broad range of services including: software development, management ...
-
Administrative Assistant
3 days ago
Ann & Robert H. Lurie Children's Hospital of Chicago Chicago, United StatesAnn & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of ...
-
Administrative Assistant
1 week ago
Eating Recovery Center Chicago, United States_Position is fulltime, Monday-Friday, 1005 onsite at the downtown Chicago location_ · **Who we are**: · ERC Pathlight is an innovative, rapidly growing clinical leader in the behavioral health sector. Founded in 2008 by pre-eminent psychiatrists and psychologists in the eating di ...
-
Administrative Assistant
1 week ago
Marex Chicago, United StatesDiversified. Resilient. Dynamic. · Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. · The Group provides comprehensive breadth and depth of coverage ...
-
Administrative Assistant
1 day ago
AltaThera Pharmaceuticals Chicago, United StatesAltaThera Pharmaceuticals, a precision medicine company using innovative science to improve patient care is seeking a talented Administrative Assistant/Office Manager to join our team. · Are you an organized and detail-oriented individual with a passion for keeping things running ...
-
Administrative Assistant
6 days ago
Lincoln International Chicago, United StatesLincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orienta ...
-
Administrative Assistant
1 day ago
OSPOKO LLC Chicago, United States**Assistant Property Manager** · **Primary duties include but are not limited to**: · Assisting with appointment scheduling and calendar maintenance. · Responsible to inventory and ordering supplies and equipment. · Responsible for efficient and timely reporting of all administra ...
-
Administrative Assistant
3 days ago
Guidehouse Chicago, United States**What You Will Do**: · The Administrative Services role provides dedicated support to multiple client serving Partners and is expected to have a combination of technical and interpersonal skills. They are the single point of contact for the administrative needs of assigned inter ...
-
Administrative Assistant
3 days ago
ESPERANZA HEALTH CENTERS Chicago, United States: · **Esperanza Health Centers offers benefits to all its full-time employees**: · BCBS Medical PPO Plans**|** Ameritas Dental **|**Eye Med Vision**|**401K**|**Tuition Reimbursement up to $5,000 per year|10 Paid Holidays and 16 Days of Paid Time Off · **Compensation (Based on exp ...
-
Administrative Assistant
4 days ago
Eating Recovery Center Chicago, United StatesPosition is fulltime, Monday-Friday, 100% onsite at the downtown Chicago location · **Who we are**: · ERC Pathlight is an innovative, rapidly growing clinical leader in the behavioral health sector. Founded in 2008 by pre-eminent psychiatrists and psychologists in the eating diso ...
-
Administrative Assistant
1 week ago
Sinai Chicago Chicago, United StatesUnder mínimal supervision, Administrative Assistant performs broad and department specific technical and administrative support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution and detailed knowledge of institutional procedure ...
-
Administrative Assistant
1 day ago
ComPsych Corporation Chicago, United StatesAbout ComPsych: · Benefits and Perks: · - Full benefits package, including Paid Time Off (PTO), medical, dental, vision, 401(k) with match, robust EAP, wellness program, and much more · - Competitive pay with annual increases · **EEO** · ComPsych celebrates diversity and is an eq ...
Legal Administrative Assistant - Chicago, United States - North Bridge Staffing Group
Description
Position Summary: The Legal Administrative Assistant is responsible for providing administrative support to a team of legal professionals and paralegals in the patent prosecution area. This role involves assisting with all phases of the patent prosecution process, including document preparation and filing patent applications with the USPTO. Strong communication, writing, and organizational skills, along with attention to detail, are crucial for success in this position.
Specific Job Duties:
Knowledge, Skills, and Abilities: