Executive Assistant - Austin, United States - Onit

Onit Austin, United States

4 days ago

Description

Job Description

Job DescriptionOnit is seeking an Executive Assistant who is self-directed, reliable, and excited about working in a fast-paced environment. The Executive Assistant will work directly with key stakeholders, including department leads, board members, and staff. This individual will support the CEO and other members of the C-Suite. They will be responsible for performing a variety of administrative duties in addition to special projects.

The Executive Assistant must be energetic, extremely organized, professional, and enjoy working within an entrepreneurial environment. The ideal individual will have a strong time management and organization system, impeccable written and verbal communication skills, and be capable of managing multiple priorities.

Location:

Hybrid – Houston, TX (Galleria) or Austin, TX (The Domain)

RESPONSIBILITIES
Schedule Management

Coordinate the CEO's schedule including day-to-day and long-term management of appointments, projects and priorities
Ensure CEO is well-prepared for all meetings, including providing any research or reports needed and setting up materials and food
Draft emails and written responses on behalf of the CEO
Greet guests and meeting participants at the office
Make all travel arrangements for leadership team

Communication

Serve as the primary point of contact between the CEO and external stakeholders
Work with the key staff to maintain the contact database and ensure key stakeholders receive appropriate touch points
Draft emails, newsletters and other communications to be sent on behalf of or by the CEO
Facilitate, build and monitor stakeholder relationships
Independently manage phone, email, and mail requests and respond appropriately

Administrative Support

Manage expense reports and travel reimbursements for CEO
Maintain a strong filing and office organization system
Ensure CEO's office is organized and professional in appearance
Record meeting notes
Set-up meeting materials, food, and AV as needed
Collaborate with the department leaders to ensure the organization's operations runs smoothly

Special Projects

Support quarterly Board meetings and Leadership Council meetings by preparing materials, handling logistics, and managing follow-up.
Provide project management support to the leadership team at Onit.
Lead and support other special projects as needed.

QUALIFICATIONS

Extremely strong and precise organizational skills, including the ability to manage multiple projects independently
Ability to produce quality work under tight deadlines
Strong initiative in uncertain situations
Strong problem-solving skills
Excellent written and verbal communication skills
Laser-like attention to details
Strong interpersonal skills required
Ability to internalize feedback with open demeanor and adapt quickly based on changing information
Team before individual mindset
Flexibility to respond to emerging needs
Demonstrated passion for the transformative power of education will be a key qualification for any applicant
Proficiency in the Microsoft Office suite
Impeccable discretion with confidential and sensitive information

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Executive Assistant - Austin, United States - Onit

Description

Job Description