Department Executive Assistant - Austin, United States - City of Austin

City of Austin

Verified Company

Austin, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Title

Department Executive Assistant (Reserved for City of Austin Employees Only)
Job Requisition Number
COA091500
Position Number

Job Type

Full-Time
Division Name
Police Oversight
Minimum Qualifications

Education and/or Equivalent Experience:

Graduation with a Bachelor's degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience
Experience may substitute for education up to a maximum of four (4) years

Licenses or Certifications:

None

Notes to Applicants

The mission of the Office of Police Oversight (OPO) is to provide impartial oversight of the Austin Police Department's conduct, practices, and policies to enhance accountability, inform the public to increase transparency, and create sustainable partnerships throughout the community

Position Overview:

The OPO is currently seeking a Department Executive Assistant (DEA) to serve as the key administrative professional for the department.

The DEA will be responsible for a wide range of executive level administrative responsibilities from coordination and management of scheduling, meetings, and other critical events, assist with the Community Police Review Commission (CPRC), answering phone calls, travel arrangements and filing claims, preparation of materials when asked, and other duties as assigned.
Requires a dynamic, selfmotivated individual who can respond to and maintain a very busy Office, and stay organized to complete both daily tasks and long term projects.
The ability to proactively anticipate the needs of the Director.
Handle highly confidential and sensitive information with sound judgment and discretion.
Interact seamlessly with a professional demeanor at all levels of the organization with poise and composure.
Ability to determine priority of matters for the Director to ensure all deadlines are met and have the ability to pivot with changing demands.
Skillful in both verbal and written communications, and has the highest attention to detail.
Proficiency in MS Suite to include Outlook, Teams, Word, Excel and other platforms as necessary.
Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. If you are in the military or a veteran, you will need to provide a copy of your DD214 prior to confirming a start date.
An assessment(s) may be administered as part of the interview process.

Travel:

If you are selected for this position and meet the
Driver Safety Standards in the City of Austin
Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties.

Otherwise, you are responsible for getting to and from these locations.

Benefits:

Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more.

Please click
HERE for more information.
Pay Range
- $ $30.10
Hours

Monday
Friday
8:00 a.m. 5:00 p.m.
Evenings and weekends may be required based on business and operational needs.
Upon successful completion of a sixmonth training period, telework options are available, depending on business needs
_._

Job Close Date

04/24/2024
Type of Posting
Reserved for City Employees
Department
Management Services
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
1520 Rutherford Ln. Austin, Texas 78754
Preferred Qualifications

Preferred Experience:

Experience supporting highlevel leadership and management.
Excellent skills in organization, coordination and execution of a departments events and activities.
Experience in local/city/municipal government, and preferably in Criminal Justice.
Proficient in MS Office Suite.
Bilingual (English/Spanish).
Ability to travel to more than one work location.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Monitors City and departmental issues and projects.
2. Handles information requests, forwarding to correct division for responses.
3. Reads incoming letters; memos; submissions; and reports determining their significance to the Director's office.
4. Prepares correspondence, working with other staff within the department to provide input, gathers data, analyzes information and makes recommendations to the Department Director
5. Acts as liaison between departments and divisions on day to day issues.
6. Coordinates events and other activities or projects and works with internal and external customer