Executive Assistant - Austin, United States - Boys & Girls Clubs of the Austin Area

Boys & Girls Clubs of the Austin Area

Verified Company

Austin, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

TITLE:
Executive Assistant

REPORTS TO:

CEO

FLSA CLASSIFICATION:
Exempt

Description

Executive Assistant Responsibilities And Duties

Act as an adviser to the
CEO and senior management team
Assist the
CEO in facilitating effective decisionmaking
Ability to maintain strict confidentiality
Coordinate the execution of strategic initiatives as directed
Assess inquiries directed to the
CEO, determine the proper course of action and delegate to the appropriate individual to manage
Ensure all staff issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved
Organize and coordinate Leadership Team functions, meetings and activities
Coordinate strategic business initiatives and guide to completion
Supervise daily operations and help oversee projects of high importance
Manage company/Leadership Team calendars and ensure deadlines are being met
Make travel arrangements for Chief Executives
Work with and/or lead crossfunctional teams
Be a gobetween for staff, chief executives, department leaders, and
CEO
Assist
CEO with internal communication, meeting with HR leaders and attending to staff needs, ensuring any problems are resolved as needed
Keep
CEO abreast on current company climate (employee wellbeing, project statuses, new proposals etc.)
Work with team leaders and present to senior executives
Build strong relationships with the Executive Leadership Team and assist with their projects as needed, reporting on progress, noting any issues or successes
Help coordinate businesswide procedures and work to improve existing processes for maximum clarity, efficiency, and success
Attend Executive Leadership Team and /or Board Committee meetings on behalf of the
CEO when necessary and deliver progress reports to
CEO
Be able to perform other duties as assigned or requested by supervisor.

Executive Assistant Requirements and Qualifications

A natural and confident leader
Excellent oral and written communication skills
Consulting and operations expertise
Strong interpersonal skills and a knack for productive collaboration across varying departments
Detail oriented and datadriven
Can successfully organize and direct large teams of people
Encouraging, cando attitude
Effective manager
Impeccable time management and multitasking skills
Business minded and strategic planner
Proven problem solver who can make clearheaded decisions while under pressure
Ability to analyze and compile large swaths of data and present effective reports
Highly experienced with project coordinating and management
Selfmotivated and selfsufficient
Proven creative thinker with strong business acuity
An energetic leader with excellent communication skills, a positive attitude, and a gogetter drive

Relationships
-
Internal: Maintain contact with the
CEO, all Chief Executives, all staff, administrative personnel, and/or volunteers for the purpose of exchange of information.
-
External: Maintain effective contact with external donors and committee volunteers, board members, community leaders and anyone that can help the organization.

Required Qualifications

Bachelor's Degree in Business Management or related field
5+ years' experience in leadership/management role

Physical Requirements/Work Environment

Ability to stand and/or sit for long periods of time.
Ability to work in various weather conditionshot, cold rainy, etc.
Ability to move equipment up to 25 pounds.

Disclaimer:

The information presented indicates the general nature and level of work expected of employees assigned to this job.

Pay:
$52, $55,000.00 per year

Benefits: