Assistant City Manager Executive Assistant - Austin, United States - City of Austin

City of Austin

Verified Company

Austin, United States

4 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Title

Assistant City Manager Executive Assistant
Job Requisition Number
COA091724
Position Number

Job Type

Full-Time
Division Name
City Manager Office
Minimum Qualifications

Education and/or Equivalent Experience:

Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or a related field, plus four (4) years of experience in an administrative or executive assistant capacity.
Experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

None.

Notes to Applicants

This position provides highlevel administrative support to executive leadership in the City Manager's Office.
Detail oriented and organized, with excellent writing, proofing and editing skills
Ability to develop relationships with other City of Austin departments/offices

Required Application Materials:

Resume
Cover Letter

Assessment:

A skills assessment will be required for this position.
Pay Range

- $ $30.10
Hours

8:00 a.m. 5:00 p.m.

Monday

Friday.
Hours/days may vary due to operational needs
Job Close Date
05/30/2024
Type of Posting
External
Department
Management Services
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Clerical
Location
301 W 2nd Street, Austin, TX 78704
Preferred Qualifications

The following qualifications are preferred:

Experience working with department/divisions to resolves sensitive issues and conflicts.
Advanced experience working with Microsoft Office Suite, especially, Word, Outlook, OneNote, and Teams, to include experience maintaining executive calendars & reserving meeting spaces in Outlook.
Record keeping and file maintenance experience.
Experience working with diverse populations and communities, including interacting with individuals of diverse social, cultural, economic and educational backgrounds.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Provides administrative support to an executive in the City Manager's Office.
Answers phones, greet visitors, and serve as point of contact providing assistance to customers.
Serves as point of contact and facilitates the handling of timesensitive requests such as Public Information Requests (PIRs).
Organizes and maintains files relating to office correspondence, reports, and other pertinent data.
Maintains calendar; schedules meetings, conferences and events; plans travel itineraries; and makes travel arrangements.
Prepares memos, letters, meeting materials, and other documents.
Serves as point of contact between the Assistant City Manager, City Council Offices, and departments on daytoday issues.
Responds to and assists in the resolution of sensitive inquiries, issues, and complaints from both internal and external sources.
Conducts research, compiles data, and performs data analysis. Serves as point of contact in providing assistance to citizens, prepares CAFs (Citizen Action Forms) as needed.

Responsibilities - Supervision and/or Leadership Exercised:

May provide leadership, training, and guidance to others.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of the functions and organization of municipal government, including relationships between departments, divisions, and agencies.
Knowledge of applicable processes, techniques, and methods.
Knowledge of Federal, State, and Local laws.
Knowledge of City practice, policy, and procedures.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to utilize electronic scheduling system.
Ability to gather information from individuals to support the needs of staff.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other City employees and the public.
Ability to exercise discretion in confidential matters.
Ability to lead and train others.

Criminal Background Investigation

This position has been approved for a Criminal Background Investigation.
EEO/ADA
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the bas