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Oak Brook

    Senior Executive Assistant - Oak Brook, United States - Mack & Associates, Ltd.

    Mack & Associates, Ltd.
    Mack & Associates, Ltd. Oak Brook, United States

    1 week ago

    Default job background
    Manufacturing / Mechanical
    Description

    A leading player in the distribution and manufacturing sector is seeking an Executive Assistant to offer comprehensive support to C-Level leadership. The team is in need of a highly organized individual who thrives in fast-paced environments and is eager to take on the complexities of supporting a CEO and the Executive Team. As the CEO's primary support, you'll be responsible for a broad range of tasks, including managing calendars, coordinating travel, organizing meetings, and processing expense reports. This role is also the hub of communication for all internal and external stakeholders and all board members. The ideal candidate will demonstrate a proactive approach, exceptional attention to detail, and the ability to manage a variety of administrative and executive-level responsibilities with professionalism and the utmost discretion. The successful applicant will excel in a dynamic, entrepreneurial setting, adapting to shifting priorities and addressing issues before they become problems. This position offers a competitive salary of up to $125k/yr. The job is located in Oakbrook, Illinois, and allows for a hybrid work model, requiring you to be in the office 2-3 days a week, with flexibility to work remotely on other days.

    Responsibilities of the Executive Assistant to the CEO:

    • Manage the CEO's calendar, scheduling meetings, appointments, and travel
    • Act as the primary point of contact for the CEO with clients, business partners, and employees
    • Plans and executes quarterly Board of Director meetings
    • Assist in creating and distributing agendas for executive meetings, tracking action items
    • Conduct research and compile data for various projects
    • Handle sensitive information discreetly, ensuring confidentiality
    • Juggle multiple tasks and projects, meeting deadlines with accuracy
    • Anticipate the CEO's needs and take proactive steps to improve workflow
    • Handle general administrative tasks like answering phones, managing emails, and organizing documents

    Requirements of the Executive Assistant to the CEO:

    • Preferably has a Bachelor's degree
    • Has 7+ years of experience as an Executive Assistant, ideally supporting C-suite executives and experience planning Board of Director meetings
    • Excellent organizational and time-management skills
    • Strong written and verbal communication, able to interact professionally with all levels
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
    • Skilled in maintaining confidentiality and discretion with sensitive information
    • Adaptable to changing priorities, thrives in fast-paced environments
    • Detail-oriented and accurate in all tasks
    • Works independently with minimal supervision, while also being a team player

    P-17

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