Executive Assistant - Oak Park, United States - Compass College Advisory

Description

Compass College Advisory is a small award-winning educational consulting firm that specializes in helping teens find a college that feels like home and partnering with parents to avoid overpaying.

The company's CEO is an author, speaker and consultant who is an inspiring, award-winning entrepreneur who has built a company doing what she loves.

This is a positive, energetic and FUN business and we are looking for an individual with the personality to match

Compass College Advisory's services have helped 95% of our students be accepted into their top-choice colleges.

We've experienced consistent growth and are looking for someone who can step in and manage key projects to move the business forward.

We are currently looking for an Executive Assistant who is highly motivated, detail oriented and wants to help us make an impact on the world.

The Executive Assistant supports and works directly with the CEO and clients on a daily basis to ensure the smooth and efficient running of the office of the CEO and the organization's client relations.

Responsibilities are primarily internal, though the Executive Assistant interacts regularly with clients across multiple time zones and uses their organizational expertise to coordinate activities, meetings, events, programs, etc.

The Executive Assistant has primary responsibility for managing the CEO's calendar and workflow, welcoming and onboarding new clients and coordinating the activities necessary to manage our center operations.

Here's what you'll be doing:

This is a hybrid position, so you'll interact with the team and clients virtually and in-person. There will be opportunities to be onsite at various live events.

Provide administrative support and work closely as a personal assistant to CEO

• Answer phones, direct calls, provide basic information to firsttime callers
• Maintain calendar & flow of appointments for CEO
• Manage new client onboarding process including setup, program mailings and assessment administration
• Maintain schedule, travel arrangements and other details for CEO
• Data entry, maintain complex client database
• Create and maintain spreadsheets, forms and checklists
• File, copy and collate materials, create and assemble files
• Maintain and order office supplies
• Maintain orderly, calm, clean work environment

Here's what you need to have/be to excel in this position:

• Bachelor's degree preferred
• Successful previous experience as an Executive Assistant desirable
• Excellent written and verbal communication skills
• Attention to detail and ability to meet deadlines
• Ability to thrive in a team environment
• Excellent presentation skills
• Good sense of humor
• Highest ethical standards
• A positive attitude based in a foundation of abundance
• Passion about changing lives and making a positive difference in the world
• A shared commitment to the philosophy and the big "why" behind what we do
• A team player willing to go above and beyond
• Use discretion, good judgment and take the initiative to learn what you need to perform your role with excellence
• Proficient with Word, Excel, and PowerPoint
• Proficient with Apple Products and Mac Operating Systems
• Familiar with the following software: Google Apps, Drop Box, Social Media, Asana, Canva, WordPress, Zoom
• Willingness to learn new software tools to make job easier
• Excellent planning and organizational details
• Flexibility and readiness to do whatever it takes to get your job done with excellence
• Ability to thrive in a fastpaced environment with the need to meet many deadlines

Our Ideal team member is

• Interested in personal development
• Is extremely reliable and operates consistently with integrity
• Creative, selfmotivated and detailoriented
• Ready to learn quickly
• Familiar and proficient with technology
• Committed to enhancing skills and adding value

Commitment

We are looking for a dependable, reliable team member who will happily go above and beyond to help the company grow.

You'll be working from office and home. During program and live event launches, evenings and weekend hours may be necessary.


Compensation:

Compensation for this position will depend on experience and qualifications. Details will be communicated during the interview.


To Apply

• Executive Assistant
• Your Full Name_

Answer the following questions in your video:

• Why do you want to be part of our team?
• What it was about this opportunity that caught your attention?
• Any specific training, experience or skill sets you have that would be valuable to this position?
• Describe your customer service experience please be specific about years, scope of work and how you know that you offer excellent service to customers.
• Lastly, share why you feel that you'd make our business outstanding and how you see yourself contributing to the growth of the company

For each list:

• Job title and top 5 responsibilities
• Name of the company you wo