Executive Assistant - Oak Park, United States - Compass College Advisory

Compass College Advisory Oak Park, United States

3 weeks ago

Education / Training

Description

The Executive Assistant supports and works directly with the CEO and clients on a daily basis to ensure the smooth and efficient running of the office of the CEO and the organization's client relations. Responsibilities are primarily internal, though the Executive Assistant interacts regularly with clients across multiple time zones and uses their organizational expertise to coordinate activities, meetings, events, programs, etc.

The Executive Assistant has primary responsibility for managing the CEO's calendar and workflow, welcoming and onboarding new clients and coordinating the activities necessary to manage our center operations.

Here's what you'll be doing:

This is a hybrid position, so you'll interact with the team and clients virtually and in-person. There will be opportunities to be onsite at various live events.

Provide administrative support and work closely as a personal assistant to CEO

Answer phones, direct calls, provide basic information to first-time callers
Compose and type routine e-mail correspondence
Maintain calendar & flow of appointments for CEO
Manage new client onboarding process including set-up, program mailings and assessment administration
Maintain schedule, travel arrangements and other details for CEO
Data entry, maintain complex client database
Create and maintain spreadsheets, forms and checklists
File, copy and collate materials, create and assemble files
Maintain and order office supplies
Maintain orderly, calm, clean work environment

Here's what you need to have/be to excel in this position:

Bachelor's degree preferred
Successful previous experience as an Executive Assistant desirable
Excellent written and verbal communication skills
Attention to detail and ability to meet deadlines
Ability to thrive in a team environment
Excellent presentation skills
Good sense of humor
Highest ethical standards
A positive attitude based in a foundation of abundance
Passion about changing lives and making a positive difference in the world
A shared commitment to the philosophy and the big "why" behind what we do
A team player willing to go above and beyond
Use discretion, good judgment and take the initiative to learn what you need to perform your role with excellence
Proficient with Word, Excel, and PowerPoint
Proficient with Apple Products and Mac Operating Systems
Familiar with the following software: Google Apps, Drop Box, Social Media, Asana, Canva, WordPress, Zoom
Willingness to learn new software tools to make job easier
Excellent planning and organizational details
Flexibility and readiness to do whatever it takes to get your job done with excellence
Ability to thrive in a fast-paced environment with the need to meet many deadlines

Our Ideal team member is

Interested in personal development
Is extremely reliable and operates consistently with integrity
Creative, self-motivated and detail-oriented
Ready to learn quickly
Familiar and proficient with technology
Committed to enhancing skills and adding value

To Apply

Start by looking through our website, , to learn about the company. Then, if you would like to be considered for the position, create a video that answers the following questions (upload it to YouTube, mark unlisted) and send the link to

Subject line of the email with your application should read:

Executive Assistant – Your Full Name

In the first paragraph of the email, please include your full name, your complete mailing address, your phone number and email address.

Answer the following questions in your video:

Why do you want to be part of our team?
What it was about this opportunity that caught your attention?
Any specific training, experience or skill sets you have that would be valuable to this position?
Describe your customer service experience – please be specific about years, scope of work and how you know that you offer excellent service to customers.
Lastly, share why you feel that you'd make our business outstanding and how you see yourself contributing to the growth of the company

Also, in the email include the following: Please list 2 relevant job positions that you held that qualifies you for this position.

For each list:

· Job title and top 5 responsibilities

· Name of the company you worked for

· Dates in position

· Salary earned

· Supervisor name and contact information

· Why you left the position

We will review submissions and schedule a meeting with any applicants we wish to interview.

We appreciate your time and response, and we hope to be in touch shortly if there is a potential match.

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