Executive Assistant - South Elgin, United States - Hoffer Plastics

Hoffer Plastics

Verified Company

South Elgin, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

How you will make an impact:

As an Executive Assistant at Hoffer Plastics, you're at the heart of our business and a key partner in supporting and equipping the family executives.

You anticipate the needs of the executives to help them stay focused on their priorities by resolving operational and administrative issues before they arise.

You move quickly with the changing environment and are up to date with the latest pulse of each department. You also use that knowledge to strategically support projects. In addition to being organized and analytical, you show ownership, communicate effectively, and are comfortable working behind the scenes.

In this role you'll get to:

Perform a variety of administrative tasks (manage calendars, book travel, manage expense claims, etc)
Be strategic and build a partnership based on trust with your Execs
Build efficiency and responsiveness into existing processes
Help define new operational strategies to make the executives and leadership team more efficient
Ensure family executives balance team interaction, strategy, meetings, and personal time
Keep the family executives organized by circulating meeting agendas, facilitating meetings, and sending and checking on postmeeting followups
Manage small projects as needed
Plan executive appointments and events
Assists with office management and be willing to jump in where needed reception, phones, etc.

We are looking for people who:

Maintain a high level of confidentiality, professionalism, discretion, and judgment at all times
Minimum of 5 years experience in related position supporting executive level management.
Proactively build professional relationships with internal and external stakeholders
Strong interpersonal skills
Enthusiastic, positive, growth mindset
Understand executive's priorities and roadmap
Keep stakeholders in the loop at all times
Are organized, detail oriented and professional
Are responsive to internal and external requests and work efficiently
Previous experience as an Executive Assistant
Live by our values: Family, Integrity, Service and Trust