Jobs
>
West Palm Beach

    Service Administrative Assistant - West Palm Beach, United States - Wiginton Corp

    Wiginton Corp
    Wiginton Corp West Palm Beach, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job DescriptionSalary: $20-24 Hourly

    Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant.
    Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace – we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose

    The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence.

    Position Duties

    • Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels.
    • Answering inbound phone calls.
    • Maintain an appropriate level of confidentiality.
    • Process appropriate internal and external correspondence related to job files.
    • Process appropriate field documents and correspondence.
    • Process all related material and subcontractor documents.
    • Assist and process all accounting/financial processes as assigned.
    • Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters.
    • Coordinate accident/incident reporting regarding workers' compensation and auto liability.
    • Provide backup/assistance to other administrative personnel as necessary.
    • Direct customer contact relating to scheduling, billing, and collections for contract customers.
    • Assist the Service manager, as requested during administrative review and evaluations.
    • Provide technical support/assistance to administrative personnel.
    • Manage the location's office supplies budget and inventory.

    Experience, Education and General Requirements (Minimum)

    1. High School Diploma or Equivalent.
    2. 3-5 Years of Administrative Experience.
    3. Experience in HRIS/ATS systems (Bamboo HR Preferred).
    4. Experience in Bookkeeping with strong numerical proficiency.
    5. Proficiency with Microsoft office and related products.
    6. Driver's license with reliable transportation
    7. The ability to Pass a 10 Panel Drug screen, and Background check.
    8. Good customer service skills and the ability to work with a multitude of people and personalities

    Experience, Education and General Requirements (Preferred)

    1. Completion of an Associate's degree or equivalent certification program
    2. Experience as an Administrative Assistant in the Fire sprinkler Trade or other Construction field.
    3. Experience with Microsoft Dynamics GP and Bamboo HR.
    4. Experience with contracting and permitting.

    Benefits

    Benefits:

    • 401(k)
    • 401(k) matching
    • Employee Stock
    • Dental insurance
    • Health insurance
    • Life insurance
    • Paid time off
    • Retirement plan
    • Tuition reimbursement
    • Vision insurance
  • Kids S.P.O.T.

    Administrative Assistant

    2 weeks ago

    Kids S.P.O.T. Palm Coast, United States

    Due to our extreme growth within our pediatric care, we are looking for a Temporary Administrative Assistant to join our Kid SPOT Family. Our expanding clinical team will provide the opportunity for client care and support. Our core values are to inspire the trust of others and w ...

  • Multilingual Psychotherapy Centers, Inc.

    Administrative Assistant

    2 weeks ago

    Multilingual Psychotherapy Centers, Inc. West Palm Beach, United States

    **We are currently seeking a full time Administrative Assistant** · Works closely with management in different areas / departments within the agency (quality assurance, marketing, etc.) · - High School Graduate. · - Associates Degree in Marketing or Social Media Marketing preferr ...

  • LSV Carts

    Administrative Assistant

    2 weeks ago

    LSV Carts West Palm Beach, United States

    A fast paced, growing golf car company is in need of a full time person to assist with sales and office duties. We are looking for someone to grow with the company. This job will keep your work interesting by wearing many different hats and the work day will fly by. Customer serv ...

  • City of West Palm Beach

    Administrative Assistant Ii

    1 week ago

    City of West Palm Beach West Palm Beach, United States

    Under limited supervision, performs high level secretarial and administrative assistance of a confidential nature for the Development Services/Planning and Zoning division; and ensures flow of accurate information in a timely efficient manner; and performs other related duties an ...

  • The Paley Institute

    Administrative Assistant Surgery

    2 weeks ago

    The Paley Institute West Palm Beach, United States

    **Summary** · Supports an administrative team member at the facility level or a Vice President at a corporate office. · **Responsibilities** · - Administrative support duties, as noted above, and for facility level administrative leadership staff or VP level leadership at a corpo ...

  • Scientific Instruments

    Administrative Assistant

    3 days ago

    Scientific Instruments Mangonia Park, United States

    **About us** · Scientific Instruments is a small business in MANUFACTURING in Mangonia Park, FL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · - Wellness programs · **Job Overv ...

  • Campbell Property Management

    Administrative Assistant

    3 days ago

    Campbell Property Management Riviera Beach, United States

    GREAT OPPORTUNITY FOR EXPERIENCED ADMINISTRATIVE ASSISTANT FOR A WATERFRONT CONDO SINGER ISLAND AREA · This individual will support the Property Manager and Board of Directors with administrative duties required by the Community Association. This person will be working on-site at ...

  • Advanced Recovery Systems

    Administrative Medical Assistant

    2 weeks ago

    Advanced Recovery Systems Lake Worth, United States

    Overview: · **The Recovery Village Palm Beach is seeking qualified applicants for our Administrative Medical Assistant position** · **This position is 100% in-office at our facility in Lake Worth, FL** · **REQUIRED shift hours are 9:30 am to 6:00 pm Monday to Friday** · **A **cur ...

  • Palm Beach State College

    Administrative Assistant Ii

    3 weeks ago

    Palm Beach State College Lake Worth, United States

    Join our team · What We Offer · At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, ...

  • FirstService Residential

    Administrative Assistant

    5 days ago

    FirstService Residential Palm Beach Gardens, United States Part time

    **Job Overview**: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist wit ...

  • Renew Vitality

    Administrative Assistant

    2 days ago

    Renew Vitality Palm Beach Gardens, United States

    **Required Experience/Skills**: · - Familiar with Apple computers · - Must type proficiently (50 WPM) · - Experience with Excel/Numbers · - Experience with Pages/Word · - Prior administrative assistant experience is a plus · Pay: $ $25.00 per hour · Expected hours: 40 per week · ...

  • Tailor Maid

    Administrative Assistant

    3 weeks ago

    Tailor Maid Boynton Beach, United States

    **Job Description: Administrative Assistant (Maid Service Company)** · **Position Overview**: · **Responsibilities**: · - **Scheduling and Dispatching**: Coordinate cleaning appointments by scheduling service calls, assigning tasks to cleaning teams, and optimizing routes for eff ...

  • Reichel Realty & Investments Inc.

    Administrative Assistant/receptionist

    2 weeks ago

    Reichel Realty & Investments Inc. Palm Beach Gardens, United States

    **Full Job Description** · Reichel Realty and Investments, Inc is a 35+ yr old Commercial Real Estate Company looking to fill a full time Receptionist/Administrative Assistant position at its Palm Beach Gardens location. We are looking for a responsible high energy person with pr ...

  • G.M. Goldman & Assoc., Inc.

    Administrative Assistant

    3 weeks ago

    G.M. Goldman & Assoc., Inc. Deerfield, United States

    **Responsibilities**: · - Perform general clerical duties, including data entry, scanning, and filing · - Greet visitors and provide excellent customer service · - Answer phone calls and direct inquiries to the appropriate staff members · - Schedule appointments and manage calend ...

  • Versar Global Solutions

    Administrative Assistant

    2 weeks ago

    Versar Global Solutions West Palm Beach, United States

    VERSAR Global Solutions is seeking a full-time Administrative Assistant in West Palm Beach, FL, to provide the project's overall secretarial administrative support. · Job Description · Distribute project information to staff, management & clients · Assemble specialized reports as ...

  • Project Brilliance

    Administrative Assistant

    3 weeks ago

    Project Brilliance West Palm Beach, United States

    Job Description · Job DescriptionJob descriptionWe are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of offic ...

  • The Phoenix Group

    Administrative Assistant

    2 weeks ago

    The Phoenix Group West Palm Beach, United States

    Our client is looking for an Administrative Assistant join their team · Responsibilities · Providing administrative support · Warmly welcoming and assisting guests · Handling packages and deliveries · Setting up the conference room for meetings · Managing office supplies by placi ...

  • Evrhire

    Administrative Assistant

    3 weeks ago

    Evrhire West Palm Beach, United States

    Title: Administrative Assistant · Location: West Palm Beach, Florida (hybrid) · Terms: Full-time · We're looking for a meticulous, detail-oriented team member to assist the owner with the office administration. The successful candidate will be required to work for the company in ...

  • City of Boca Raton, FL

    Administrative Assistant

    2 weeks ago

    City of Boca Raton, FL Boca Raton, United States

    ._ · **GENERAL DEFINITION OF WORK**: · - Performs difficult skilled clerical and responsible administrative work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under general supervision. Supervision may be exercised ov ...

  • Project Brilliance

    Administrative Assistant

    2 weeks ago

    Project Brilliance West Palm Beach, United States

    Job Description · Job DescriptionJob descriptionWe are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of offic ...