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    Administrative Assistant - West Palm Beach, United States - Versar Global Solutions

    Versar Global Solutions
    Versar Global Solutions West Palm Beach, United States

    3 weeks ago

    Default job background
    Engineering / Architecture
    Description

    VERSAR Global Solutions is seeking a full-time Administrative Assistant in West Palm Beach, FL, to provide the project's overall secretarial administrative support.

    Job Description

    • Distribute project information to staff, management & clients
    • Assemble specialized reports as requested (bridge work orders, NPDES, inspections, etc.)
    • Collect, mail, or email correspondence
    • Maintain office supplies and stock control
    • Verify and sign for deliveries
    • Call for repairs and maintenance on office equipment
    • Monitor meter readings for copier
    • Perform receptionist duties (i.e., answer phones, deliver messages, confirm orders, manage customer complaints, assist in work order processes)
    • Schedule and plan meetings/appointments with DOT, MOA, and Employees
    • Input, maintain, and close work orders
    • Understand and abide by ethical behavior and integrity standards as detailed in the Code of Business Conduct.
    • Other duties as requested by PM or Operations team

    Required Qualifications

    • High School Diploma or equivalent
    • Possess and maintain a valid Driver's License
    • Multitask oriented
    • Ability to provide employee assistance
    • Ability to lift to 50 lbs. and carry up to 25 lbs. regularly
    • Ability to walk, stand, or sit for extended periods
    • Possess good oral and written communication skills
    • 2+ years of administrative support in an office environment
    • 2+ years of customer service experience
    • Ability to follow detailed instructions and be detail-oriented
    • Ability and willingness to work closely with others and departments
    • Strong organizational skills
    • 2-years+ expertise with Microsoft Office Suite
    • Intermediate knowledge of PDF software and functions
    • Experience with financial tracking (i.e., Accounts Payable, expense reporting)
    • Successful results of pre-employment screenings, including federal background check, MVR, and drug screen
    • Comply with Company Drug and Alcohol Policy

    Preferred Qualifications

    • Associate degree from an accredited college or university
    • Bilingual English-Spanish
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